Academic and Faculty Affairs Administrator

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

The Academic and Faculty Affairs Administrator plays a vital operational and strategic role in the Office of the Provost. This position oversees the administrative, financial, and logistical workflows of Academic Affairs.

Responsibilities

• Directs the preparation and submission of faculty payroll for adjunct, overload, and summer teaching assignments. Audits stipends, extra compensation requests, and grant-funded salary distributions across academic units.
• Manages, tracks, and reconciles the primary operating budgets for Academic Affairs, including departmental allocations, travel funds, and discretionary accounts. Assists the Provost in managing faculty lines, grant funds, and special academic initiative accounts.
• Manages and audits course schedule entry and instructional workload allocations across academic units. Provides administrative training and support to departmental academic assistants and chairs on scheduling tools and policy compliance. Serves as liaison between Academic Affairs, the Registrar, and Information Technology for academic scheduling tools (e.g. Coursedog).
• Coordinates and manages two commencement ceremonies per year in collaboration with all departments. Serves as chair of commencement committee.
• Supervises administrative support staff within the Office of the Provost. Monitors timekeeping compliance for non-exempt staff and student workers within Academic Affairs.
• Manages the issuance of annual full-time faculty employment contracts in alignment with accreditation standards (e.g., SACSCOC).
• Prepares regular financial forecasts, variance analyses, and year-end budget reports for the Provost.
• Serves as chair of the calendar committee. Collaborates with Registrar, Financial Aid Director, Bursar, and faculty liaison to create academic calendars for upcoming years. Publishes calendars to website upon approval.
• Lead divisional administrative projects as directed by the Provost.
• Performs related duties as assigned.

Required Qualifications

• Bachelor's degree in Business administration, Public Administration, Higher Education Management, Finance, or a closely related field.
• Three (3) years of progressively responsible administrative and financial management experience, preferably in a higher education environment.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional written and verbal communication skills; ability to interact effectively with students, faculty, deans, staff, and senior leaders.

Preferred Qualifications

• Prefer prior experience in a Provost's office, Dean's office, or Academic Affairs; understanding of higher education budget cycles; experience with academic scheduling software (e.g. Coursedog); proficiency with Enterprise Resource Planning (ERP) systems such as Banner, Workday, or PeopleSoft.
• Preferred experience with the use of Artificial Intelligence (AI).

Knowledge, Skills, & Abilities

• Knowledge of college and University System of Georgia policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of college and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in planning, prioritizing and organizing work; ability to multi-task and manage deadlines.
• Skill in supervising employees and resolving conflicts.
• Skill in analysis and problem-solving, with attention to detail and accuracy.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication with a commitment to customer service.
• Skill in working in a collaborative work environment with interpersonal skills necessary to engage successfully with faculty, staff, students, and senior leaders.
• High discretion and sound judgment when handling confidential personnel and financial data.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College (GSC) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (protected status) be excluded from employment or participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any GSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

For questions or more detailed information regarding this policy, please email the Gordon State College Office of Human Resources at humanresources@gordonstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a full-time, 12-month, exempt (salaried) staff position and includes a comprehensive benefits package.

Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.