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The Academic Program Support Assistant team provides administrative
and technical support of the educational mission at Grinnell
College, collaborating with other administrative professionals
across campus to meet the needs of faculty and the academic program
more generally. This role requires the ability to maintain
confidentiality, to communicate effectively with diverse
individuals, to utilize independent judgment, to learn quickly, to
employ problem-solving skills, and to adhere to accessibility best
practices.
Key Responsibilities
Humanities and Social Studies Center Office Operations :
Provide administrative, logistical, and financial support for
various departmental office operations, including faculty support,
office coverage, purchasing, budget administration, travel and
honoraria processing, and financial recordkeeping, and support for
departmental budget planning and stewardship in accordance with
institutional policies and procedures.
Event Coordination : Coordinate conferences, workshops,
lectures, meetings, events, and special projects by managing
scheduling, logistics, communications, technology, travel, and
guest visits while ensuring compliance with institutional policies
and budgets.
Faculty Recruitment and Hiring : Provide administrative
support assistance for faculty searches by collaborating with
campus partners to coordinate applicant workflows through online
recruitment systems; schedule interviews, presentations, meetings,
and campus visits; organize candidate travel, lodging, itineraries,
reimbursements, and hospitality arrangements; maintain the online
presence of faculty, departments, and divisions; assist with online
application processes; and serve as a liaison among candidates,
search committees, faculty, and administrative offices.
Academic and Research Support : Assist faculty with
processing electronic course reserves, provide basic technological
support for classroom teaching, offer logistical support for
faculty research, and follow best practices for document and
digital accessibility.
ABOUT GRINNELL COLLEGE
Grinnell College is a top-ranking private liberal arts institution
that values diversity, equity, inclusion, intellectual freedom, and
social responsibility. We seek candidates that align with these
values and have the ability and desire to advance our values and
belonging within our community and the communities we engage. Ideal
candidates will be prepared to collaborate and contribute to the
mission and values of the college across all constituencies.
Minimum Qualifications
High school diploma or General Education Degree (GED)
required.
One year or more of administrative support experience required;
three or more years of progressively responsible administrative or
academic support experience, or an equivalent combination of
education and experience, preferred for AA II-level
responsibilities.
Strong proficiency with office software and web-based systems,
with the ability to learn and effectively use new technologies and
platforms.
Excellent written, verbal, interpersonal, and customer service
skills, with the ability to communicate effectively with diverse
constituencies and work collaboratively in a team environment.
Proven ability to independently manage multiple priorities,
organize workloads, meet deadlines, exercise sound judgment, and
work effectively with minimal supervision in a dynamic
environment.
Strong attention to detail, accuracy, and organizational
skills, including the ability to follow policies, procedures, and
established processes.
Working knowledge of budget administration, financial
recordkeeping, and basic accounting principles.
Commitment to fostering an inclusive environment that supports
Diversity, Equity, and Inclusion.
Preferred Qualifications
Bachelor’s degree preferred.
Experience in SharePoint, Microsoft Office Suite, and document
accessibility best practices.
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