in Nashville, TN
Type: Full-Time
Posted: [contact details available in the full listing]
Category: Adult and Continuing Education Programs
Position Summary
The Academic Services Support Specialist provides administrative and operational support to ensure the smooth functioning of academic programs. This role involves supporting faculty and students, scheduling meetings and class recordings, handling documentation and reports, coordinating events, managing academic records, assisting with accreditation processes, and collaborating with various departments. This entry-level position reports to the Assistant to the Vice President in the Office of…
Graduate and Adult Education. This 12-month, full-time exempt role is based on campus in Nashville, TN. This is not a remote position.
Educational Requirements
- Bachelor's degree required
Job Duties
- Assist in the logistical coordination and facilitation for all GRAE and doctoral program events, including convocations, the intensified summer residency experience (ISLE), recruiting functions, commencement activities, bi-yearly nontraditional faculty trainings, and other doctoral and academic-related functions
- Assist the deans and program leaders with meeting coordination, document preparation, report processing, calendar management, written minute recording and submission, and follow-up procedures
- Serve as the liaison for all EdD students and doctoral faculty
- Prepare signature pages for PhD, EdD, and DBA students completing their dissertations
- Schedule all Panopto class recordings for all professors, both full-time and adjunct instructors, who meet in the Boone Business Building
- Perform financial transactions of assembling check requests, comparing and negotiating vendor costs, compiling expenditure invoices and reports, and tracking receipts
- Collaborate with campus departments and offices on doctoral-related tasks and issues
- Facilitate coordination with third-party contractors for event purchasing needs
- Aid in the administration of front office functions, including guest inquiries, communications, inventory control, and opening/closing duties
- Other duties as assigned
Additional Qualifications
- Demonstrates proficiency with Microsoft Office Suite, Canva, general technology, and related databases
- Exhibits strong organizational skills, graphic design skills, and meticulous attention to detail
- Provides excellent customer service
- Plans, facilitates, and supports meetings and events
- Communicates effectively, both orally and in writing
- Demonstrates strong interpersonal skills and engages professionally and constructively (with a variety of personalities) in challenging or high-pressure situations
- Applies strategic thinking to analyze problems, develop solutions, and effectively prioritize multiple tasks while organizing resources
- Works on campus Monday-Friday, 8:00 a.m.-4:30 p.m., with some evenings and/or weekends required for events
- Commitment to the mission and goals of Trevecca Nazarene University, including agreeing to live in accordance with the University's lifestyle expectations and willingness to embrace the University's faith tenants and commitment to the Church of the Nazarene doctrine
The Office of Graduate and Adult Education seeks to work efficiently, professionally, and harmoniously to foster a cooperative work environment. All team members must handle sensitive and confidential information and must be committed to work excellence. We are passionate about quality customer service and constructive relationships. Ideal team members exhibit self-motivation, resourcefulness, excellent communication and timemanagement skills, technological strengths, and high energy levels; they also are solution and goal-oriented, are dedicated to improving themselves and their role's processes over time and are supportive of Trevecca's Christ-centered focus and denominational stance.
Salary and Benefits
Entry-level role with a set starting salary and comprehensive benefits offered.
Trevecca Nazarene University provides a significant benefits package, which includes vacation, paid holidays, tuition remission, medical, life, and disability insurance and matching contributions to a defined contribution retirement plan.
About the University
Trevecca Nazarene University is a Christian university in the heart of Nashville focused on preparing students for lives of leadership and service. Founded in 1901, Trevecca is committed to holistic education that encourages students to grow intellectually, socially, emotionally, physically, and spiritually. Trevecca has been recognized by Wall Street Journal as the top Christian university in middle Tennessee; as a doctoral university by the Carnegie Foundation; and as the nation's #3 school for an online doctorate in leadership by Fortune.
Application Process
Interested parties who agree with the mission and values of Trevecca Nazarene University should send a cover letter, reference list (at least three), and a resume that speaks to the person's qualifications and experience to pcosta@trevecca.edu. Please, no agencies, no walk-ins, and no telephone calls. EOE