Prepare or review requisitions, invoices, travel and miscellaneous reimbursement requests, payment documents, purchasing-card and travel-card transactions, and other financial records.Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements.Track purchase commitments, payments, reimbursements, and other obligations using University systems and unit-maintained reports or spreadsheets.Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues.Maintain organized financial records and supporting documentation in accordance with University record-retention requirements.Customer service and operational support - Serve as a resource for iSchool employees on purchasing, reimbursements, travel, payment processing, financial documentation, and related business procedures.
- Communicate policy and process requirements clearly and professionally to individuals with varying levels of financial experience.
- Support cash/check handling, deposits, invoicing, accounts receivable, and other revenue-related processes in accordance with University policy, when assigned.
- Maintain confidentiality and exercise good judgment when working with financial, personnel, student, research, and other sensitive information.
- Reconciliation, reporting, and budget support (20%)
- Review monthly financial reports, transaction detail, account balances, and financial documentation for accuracy, completeness, and compliance.
- Reconcile expenditures, revenues, outstanding obligations, deposits, reimbursements, and other account activity; identify, research, and resolve discrepancies.
Other - Perform other related duties as assigned relevant to this position type to enhance the mission of the unit.
ADDITIONAL PHYSICAL DEMANDSWork takes place in an office setting.
Minimum Qualifications- High school diploma or equivalent.
- Any one or combination totaling one (1) year (12 months) from the categories below:
- Course work in accounting, as measured by the following conversion table or its proportional equivalent:
- 6 semester hours equals one (1) year (12 months)
2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
3. Work experience in bookkeeping, office support, or closely related experience.
Preferred Qualifications- Experience in a university, higher-education, research, governmental, or similarly complex financial environment.
- Experience using University of Illinois systems or comparable enterprise systems for purchasing, travel, reimbursements, finance, and reporting.
- Experience with Banner, Emburse, iBuy, PCard, TCard, University reporting tools, or comparable systems.
- Experience processing procurement transactions, vendor payments, reimbursements, expense reports, deposits, invoices, and accounts receivable.
Knowledge, Skills and Abilities- Knowledge of financial policies, accounting controls, procurement requirements, and record-retention practices.
- Knowledge and familiarity with the Microsoft Office suite of applications.
- Excellent communication skills.
- Excellent organizational skills.
- Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
- Ability to handle multiple tasks simultaneously and meet deadlines with accuracy. Interruptions are common and the incumbent must be able to switch from one activity to another rapidly.
- Ability to make quick, responsible decisions is essential. Will be expected to maintain standards set in the department, college, and the university guidelines.
APPOINTMENT INFORMATIONThis is a 100% full-time Civil Service Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $41,732.08. Hybrid work options may be available for this position after an initial training period, but with the requirement that onsite availability may be needed at any time with short notice.
Sponsorship for work authorization is not available for this position.For more information on Civil Service classifications, please visit the SUCSS web site at
https://www.sucss.illinois.gov/pages/classspec/default.aspx.
APPLICATION PROCEDURES & DEADLINE INFORMATIONApplications must be received by
6:00 pm (Central Time) on November 4, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names and contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. Interviews may occur before the close date; however, all applications received by the close date will receive full consideration. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through
https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information regarding this specific position, please email
ischool-hr@illinois.edu.
For questions regarding the application process, please contact 217-333-2137.At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions -
every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-UrbanaArtificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.This position is intended to be
eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit
Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through
E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the
reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or
accessibility@illinois.edu.
Requisition ID: 1038180
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu 
