Position Summary
The Finance Department is recruiting for one full time Accounting Clerk I - Cashier to work in the Business Office. This position is responsible for providing excellent customer service as well as performing primary cashiering duties for Victoria College students and its constituents, along with some Accounts Receivable duties.
This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.
About Our Institution
Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:
- Academic Support & Student Success
- Allied Health
- Career & Technical Education
- Arts, Humanities, & Social Sciences
- Science, Mathematics, Engineering, & Physical Education
Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.
Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.
Duties & Responsibilities
- Ensures excellent customer service when greeting and assisting customers in person, via email, or over the phone.
- Accepts payments from students for tuition, fines, test fees, etc.
- Adds third-party awards to student account and apply to balance.
- Receipts money, balances cash drawer and closes cashier sessions daily.
- Issues and reloads gift cards.
- Schedules students for exams and processes payment.
- Provides third-party vendor bookstore vouchers to students as needed
- Assists students with questions regarding their accounts, including explaining refund process and researching discrepancies.
- Maintains file of administrative installment plans.
- Reprints student schedules/receipts as requested during semester.
- Issues student ID cards
- Maintains student installment receivable file and prepare notices of delinquent accounts, working with collection agency and Financial Aid office as needed
- Receipts scholarship checks and updates spreadsheet daily. Creates check requisitions for donor refunds.
- Maintains and orders office supplies.
- Handles all returned checks, including posting to student account, notifying student by certified mail, preparing checks to be sent to District Attorneys Office, requesting drops for students with unpaid checks, and receipting payments.
- Receipts departmental deposits.
- Assists Accounts Receivable staff with preparing student refund checks to be mailed
- Ensures excellent customer service when greeting and assisting customers in person, via email, or over the phone
- Other duties as assigned by Business Office Manager.
- This position will access student records at times and will follow all FERPA guidelines.
Qualifications
- High School Diploma or GED required
- Two years cashier experience with strong Microsoft skills required
- Must demonstrate excellent customer service
- Experience in a banking or financial institution preferred.
Physical Demands
While performing duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required for this job. The noise level in the work environment is usually moderate.
