DESCRIPTION
Under the direction of the Fiscal Services Manager, maintains and balances accounting and financial records for District functions; maintains a full set of accounts including accounts payable and receivable, journals and general ledger; prepares comprehensive statistical and financial reports including Board reports, provides guidance and coordinates with other District personnel pertaining to purchase orders, invoices, receipts, back orders and partial payments; interacts with vendors,…
customers, faculty and others as required. Performs other related duties as may be assigned.
REPRESENTATIVE DUTIES
E = indicates essential duties of the position
- Post invoices, credits to journal and general ledger; prepare and mail checks to vendors for accounts payable. (E)
- Maintains and adds new customers and accounts; billing and payments; posts to journal and general ledger for accounts receivable. (E)
- Maintains control of checks and safe; orders adequate check stock for District disbursing functions; checks register problems. (E)
- Prepares documentation for check runs, ACH and direct deposits; assists with pre-audits, verifies, and posts disbursements to appropriate journals, purchase orders and general ledger. (E)
- Opens, sorts, and distributes mail to appropriate parties. Interacts with district accounting, customers, and vendors, banks, outside accountants, financial aid and faculty to resolve discrepancies and clarify issues. (E)
- Reconciles district travel card, purchasing card billing statements, and district credit card statements. (E)
- Assists in the reconciliation and balancing of A/P and accruals to general ledger. (E)
- Works with the warehouse to post invoices and credits to the accounting module Banner in both accounts payable and general ledger. (E)
- Works with Banking Institution, Payroll Department, and Controller to post payroll records for the District; verifies, corrects, posts to ledger and submits for approval payment of district invoices for payroll. Assists in the reconciliation of all payrolls, A/P, cancellations, reissuance and cash to the general ledger. (E)
- Prepares sales tax reports for the District; assists in the reconciliation to Banner and remits payments to the Board of Equalization. (E)
- Assists in the preparation of board reports for the District. (E)
- Assists in closing the fiscal year end in Banner for the District after all journals and general ledger postings are entered; assists with adjustment entries ensuring trial balance is accurate. (E)
- Provides work guidance and direction to others; trains and supervise student and temporary workers. (E)
- Performs other related responsibilities as may be assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level accounting courses and three years increasingly responsible financial recordkeeping and accounting clerical experience.
