Salary: $39,838.00 - $46,869.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2706486
Closing: 9/13/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Academic Affairs
Position Announcement
Are you an organized, detail-oriented professional who enjoys
supporting academic leaders, managing complex administrative
processes, and helping students and faculty succeed? The School of
Education is seeking a highly motivated Administrative Support III
- Graduate Education professional to serve as a key member of our
Graduate Education team.
This position provides advanced administrative, financial, and
operational support to the Graduate Education Department Chair
while working closely with faculty, staff, students, and university
partners. The successful candidate will demonstrate exceptional
organizational skills, strong judgment, professionalism, and
commitment to outstanding customer service.
In this role, you will help ensure that students, faculty, and
administrators have the support they need to achieve their goals.
You will coordinate administrative functions, assist with graduate
course scheduling and enrollment processes, manage departmental
financial and payroll activities, support meetings and events, and
serve as an important liaison between the department and university
stakeholders.
Why Join Us?
The School of Education is committed to fostering a supportive,
collaborative, and studentcentered environment. This position
offers an opportunity to make a meaningful contribution to graduate
education while working with dedicated faculty, staff, and
students. If you are a highly organized professional who thrives in
a dynamic academic setting and enjoys helping others succeed, we
encourage you to apply. Apply today and become an essential part of
our Graduate Education team.
Summary of Responsibilities
- Provides advanced and confidential administrative support,
including correspondence, reports, publications, and
newsletters.
Coordinates graduate course scheduling in collaboration with
the Department Chair and Graduate Program Manager.
Works with Admissions, Academic Scheduling, and the Registrar's
Office to support graduate student admission and registration
processes.
Provides administrative support to the Department Chair,
faculty, and staff.
Schedules appointments, meetings, room reservations, and travel
arrangements; prepares meeting minutes as needed.
Manages departmental budgets, purchasing, billing, inventory,
expenditure tracking, and account reconciliation.
Oversees payroll processing and related personnel transactions,
including timecards, ePAFs, eSAFs, new hire paperwork, and
employment records.
Coordinates financial and administrative activities, including
requisitions, purchase orders, travel, budget tracking, and account
management.
Serves as a primary point of contact for inquiries, providing
accurate information and guidance to students, employees, and
visitors.
Interprets and explains department, university, and program
policies and procedures.
Serves as a liaison for the Department Chair and the graduate
program.
Assists with special projects, committees, and other
departmental or university initiatives.
Performs other related duties as assigned.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor's degree
related to the Summary of Duties or any combination of education
and/or experience totaling four years.
For Example:
- Bachelor's degree in a field related to the position.
- OR an associate degree in a related field plus two years of
related professional experience.
- OR two years of completed college coursework in a related field
plus two years of related professional experience.
- OR one year of completed college coursework in a related field
plus three years of related professional experience.
- OR four years of progressively responsible related professional
experience.
Preferred Qualifications:
- Two years of experience related to the summary of duties in a
higher education setting.
- Proficiency in Banner 9, eSAFs, ePAFs, NeoEd, Wolverine
Marketplace, and other systems used to support academic,
administrative, financial, procurement, and personnel
functions.
Knowledge / Skills / Abilities
Knowledge
Knowledge of administrative office practices, procedures, and
operations.
Knowledge of Microsoft Office Suite and other standard business
software applications.
Knowledge of budget management, financial transactions, and
basic accounting processes.
Knowledge of FERPA regulations and student privacy
requirements.
Skills
Strong organizational, records management, and administrative
support skills.
Effective written, verbal, and interpersonal communication
skills.
Skilled in preparing accurate reports, correspondence, and
administrative documents.
Strong customer service, collaboration, problem-solving, and
time management skills.
Abilities
Ability to maintain a high level of accuracy and attention to
detail while managing multiple priorities.
Ability to exercise sound judgment, maintain confidentiality,
and demonstrate professionalism in all interactions.
Ability to work independently with minimal supervision and as
part of a collaborative team.
Ability to build positive working relationships and adapt
effectively to changing priorities, procedures, and organizational
needs.
Ability to anticipate needs, identify solutions, and
proactively support departmental operations and goals.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5457288/admin-support-iii-graduate-education-soe
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