Support research administration, including grant
administration, the University Research Board (URB), ethics review
processes (IRB), and institutional reporting, tracking submissions,
review stages, and approvals from receipt to decision.
Provide secretariat support to CGSR committees, including
preparing agendas, circulating briefing materials, recording
accurate minutes, and following up on actions and decisions within
agreed timeframes.
Coordinate projects and maintain timelines, action lists, and
progress trackers, flagging risks and overdue items to the Dean
early.
Manage the Dean's calendar, meetings, and travel and visitor
arrangements, prioritizing competing demands and protecting time
for strategic work.
Draft, proofread, and format letters, memoranda, reports, and
presentations to AUIB house style, and manage the Dean's incoming
and outgoing communications.
Liaise with colleges, the Registrar, Admissions, Human
Resources, Finance, and other administrative departments on
graduate studies and research matters.
Support visiting scholars, research partnerships, workshops,
seminars, and other CGSR initiatives, including logistics,
invitations, attendance records, and follow-up.
Assist with data collection and prepare routine activity and
performance reports, using Excel and Power BI to present clear
summaries for the Dean and relevant committees.
Undertake other related duties assigned by the Dean that are
consistent with the scope and level of the role.
Minimum Qualifications:
Required
- Bachelor's degree from a recognized institution.
- A minimum of two (2) years of administrative or office
coordination experience, preferably in a higher education or
professional services environment.
- Excellent written and spoken English and professional
proficiency in Arabic, which is required for effective liaison with
local stakeholders.
- Advanced proficiency in Microsoft Office (Word, Excel,
PowerPoint, Outlook, Power BI) and virtual meeting platforms.
Preferred Experience:
- Experience supporting senior academic or executive
leadership.
- Familiarity with student information systems and document
management systems.
- Experience in committee secretariat work, minute-taking, and
records management.
Knowledge, Skills, and Abilities (KSAs):
- Discretion and sound judgment in handling confidential
academic, personnel, and applicant information.
- Exceptional organizational skills with the ability to manage
competing priorities and meet deadlines.
- Accuracy and attention to detail in documentation, formatting,
and data entry.
- Professional interpersonal and communication skills across
diverse cultural and institutional contexts.
- Initiative and a service-oriented approach to problem solving,
with the ability to work independently under general
direction.
Languages :
English (required); Arabic (required).
Why AUIB?
Diversity and Inclusivity: At AUIB, we champion diversity
and inclusivity in every aspect of campus life. Our vibrant
community is a tapestry of cultures, ideas, and dreams, ensuring a
welcoming environment for everyone through fair and equal
policies.
Competitive Benefits: AUIB offers competitive salaries,
comprehensive health plans, and generous leave policies, ensuring
the well-being and satisfaction of our staff.
Professional Development: With numerous opportunities for
career progression and professional development, AUIB is the ideal
place to enhance your skills and advance your career.
A Thriving Community: Our expatriate faculty and staff enjoy
comfortable on-campus accommodations, and a vibrant campus equipped
with state-of-the-art facilities, including an expansive library,
modern classrooms, and recreational amenities.
A Legacy of Excellence: Situated in Baghdad, AUIB is
dedicated to reviving the city’s historic legacy of learning and
culture. Joining AUIB means being part of a prestigious project
envisioned by prominent figures in business, government, and
education.
Application Requirements:
To be considered for any role at the American University of
Iraq—Baghdad (AUIB), applicants are required to submit the
following documents:
- Cover letter: Detail how your skills and experience align with
the specific requirements of the position you are applying
for.
- Resume/Curriculum Vitae: Provide an up-to-date resume or
CV.
- Identification: A valid national ID or passport is required for
the application process.
Please note that applications missing any of these components
will not be considered.
Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide
additional documentation:
- Educational transcripts and certifications must be translated
into English.
- References: Provide contact details for three references who
have either worked with you or supervised your work.
