Coordinate and oversee special projects and programs- whether
self-initiated through improving office functions or assigned- by
planning logistics, analyzing data, preparing reports, and offering
informed recommendations to support the unit's goals.
Serve as primary liaison for internal and external
stakeholders, acting with discretion, professionalism, and a high
degree of independence.
Draft, edit, and prepare correspondence, reports, and materials
for publications or internal/external communication, exercising
sound judgment and attention to detail.
Oversee confidential employment and hiring processes, including
coordinating search logistics, drafting appointment letters and
contracts, and supporting onboarding.
Manage complex calendar scheduling for the Associate Vice
President and departmental staff and coordinate travel arrangements
and reimbursements.
Maintain and analyze budgetary records, reconcile and monitor
departmental expenditures, prepare financial reports, and serve as
Purchase Card administrator for the Associate Vice President.
Supervise departmental student employees, including hiring,
training, scheduling, and providing ongoing support.
Assist with planning and execution of office events and
functions and provide administrative support for staff as
needed.
Generate reports, correspondence, presentations, and other
materials using various computer systems including Outlook,
Microsoft Office, Microsoft Teams, website content management
system (CMS), and Maxient software.
Participate in Committee Work throughout the Division of People
Equity and Culture on a continual basis.
Demonstrated experience to successfully provide quality
customer service.
Perform other duties as assigned.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of five years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as
Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading
skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality
customer service.
- Demonstrated experience to successfully work independently,
organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large
projects.
- Demonstrated experience to successfully handle multiple demands
efficiently.
- Demonstrated experience in a supervisory role or
equivalent.
- Demonstrated experience to successfully organize and prioritize
workload.
- Demonstrated experience to handle complex budget records and
assist with financial concerns.
- Demonstrated experience to successfully navigate challenging
situations in the workplace, while using good judgement.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory
work performance and attendance records.
- Ability to maintain positive intercultural and interpersonal
relationships.
Preferred Qualifications:
- Bachelor's degree
- Experience in higher education
- Experience or working knowledge of antidiscrimination
laws
- Familiarity with diversity, equity and inclusion theories and
practices in higher education
Supervision Received:
Receives minimal supervision from a designated supervisor. Much of
the work is self-initiated. This person is expected to function
with considerable independence and apply appropriate policies and
procedures within the assigned area of responsibility.
Supervision Exercised:
Hire, train, schedule and coordinate the work of student employees
and may act as lead worker to PSS staff members within the
department/unit/division.
Working Conditions:
Normal office environment. 8am-5pm Monday - Friday.
How to Apply: Attach your cover letter and resume. The
system will allow you to attach these documents electronically. If
you have questions about the position or the posting, please
contact Kathleen VanderVeen (vandervk@gvsu.edu). If you need
technical assistance, please contact Human Resources at
hro@gvsu.edu.
Applicants must be legally authorized to work in the United States
and must not require sponsorship now or in the future.
Application Deadline: Application closes at midnight on
Tuesday October 6, 2026.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Must have the physical
stamina to work long hours and/or more than 5 days per week. The
requirements listed are representative of the knowledge, skill
and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. The information contained in this job description is for
compliance with the Americans with Disabilities Act as amended by
the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act
of 1973, and other applicable federal and state laws that prohibit
discrimination on the basis of disability. GVSU will provide
reasonable accommodations to qualified individuals with
disabilities upon request. See
www.gvsu.edu/equalopportunity/. TDD
Callers: Call Michigan Relay Center at 711 (in State) or
1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal
Opportunity Employer, which includes providing equal opportunity
for protected veterans and individuals with disabilities.
University policy extends protections to additional
identities.
To apply, visit https://gvsu.wd1.myworkdayjobs.com/en-US/careers/job/Allendale-MI/Administrative-Assistant---Civil-Rights-and-Title-IX_R105059
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