Job Details
Posting Number: 2027120
Posting/Functional Title: Administrative Assistant II
University Pay Plan Title: Administrative Assistant II
Location: Round Rock
Department: St. David's School of Nursing
Recruitment Type: Open Recruiting
Job Type: Full-Time
Funding Source: Permanent
Monthly Salary: $3,255.00 - $3,750.00
Job Category: Non-Exempt
Required Qualifications
Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- High school graduate or GED.
- A minimum of two (2) years of office experience within an academic setting.
- Administrative experience in a school, office, or university setting.
- Experience using independent problem-solving and decision-making skills.
- Experience using strong interpersonal and communication skills with the ability to work and communicate with a diverse group of students, including international students and prospective families.
- Skilled in using Microsoft Word, Excel, and PowerPoint.
- Experience using the ability to maintain confidentiality.
- Experience working with electronic documents.
- Experience using strong organizational skills that demonstrate the ability to prioritize work assignments.
- Experience with Social Media announcements.
- Ability to read and understand written and verbal instructions, correspondence, reports, etc.
- Prioritize workload and assignments and be able to work well under pressure.
- Other duties as assigned.
Preferred Qualifications
- An associate or bachelor’s degree.
- Three years of administrative experience.
- Knowledge of student recordkeeping.
- Prior work in a nursing academic setting and experience working with graduate students.
- Familiarity with the Family Educational Rights and Privacy Act (FERPA).
- Experience using computer programs and student information systems such as Banner, Logi Reporting Systems, Degree Works, Slate, Teams, Canvas, Canva, and Qualtrics.
- Experience in marketing/promoting programs and/or events.
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
JOB OVERVIEW: The Administrative Assistant II position primarily provides advanced administrative and general clerical support to graduate nursing academic programs and secondarily, provides support to all nursing programs.
JOB DUTIES:
- Serve as first point of contact for graduate program inquiries and announcements (in person, via email, phone, social media, and/or mail) and schedule applicant and student appointments.
- Assist the MSN/DNP Admissions and Retention Coordinator with admission and registration processes as delegated by the MSN Program Coordinator and DNP Program Director, creating and maintaining electronic files as needed.
- Record, track, and keep records of data for each program track to assist the MSN Program Coordinator and DNP Program Director with creation and completion of reports as needed.
- Work with the MSN Program Coordinator and DNP Program Director or designated faculty to create meeting agendas and take meeting minutes for graduate program meetings and committees.
- Create clinical badges for all graduate students and graduate faculty, and monitor badge supply inventory.
- Assist in the planning and execution of graduate program orientations and other graduate and School of Nursing events, including but not limited to assisting with ordering of food, room set-up, photography, and social media management.
- Manage and keep records of graduate student and faculty compliance with licensure requirements, vaccinations, payments related to program costs, and all other student compliance requirements.
- Other duties as assigned.
Job Open Date
10/23/2026
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours
8:00AM - 5:00PM
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
- Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
- Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
- Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
- Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
- Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
- Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
- Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html