Administrative Assistant III

University administrative processes, policies, and procedures, or the ability to learn and apply them effectively.

Basic purchasing, travel, financial, and business processes in a higher education or complex organizational environment.

Skill in:

• Administrative support, scheduling, records management, document preparation, meeting coordination, and office organization.
• Organizing multiple assignments, monitoring deadlines, tracking requests, and following activities through completion.
• Reviewing information for accuracy, identifying discrepancies, and determining appropriate next step
• Using Microsoft Office applications and learning university information systems, collaboration platforms, scheduling tools, and other administrative technologies.
• Clear and professional oral and written communication.
• Problem solving, customer service, and effective collaboration with individuals across multiple functional areas.

Ability to:

• Exercise sound judgment and discretion while handling confidential or sensitive information.
• Manage competing priorities and adjust to changing operational needs.
• Work independently on routine assignments while recognizing when matters should be elevated to leadership.
• Establish and maintain effective working relationships with leadership, faculty, staff, students, vendors, and external stakeholders.
• Interpret and follow established policies, procedures, guidelines, and administrative processes.
• Prepare clear, accurate, and professional correspondence, reports, spreadsheets, presentations, and other documentation.

Preferred Qualifications:

• Experience providing administrative or operational support in higher education or a similarly complex organization.
• Experience supporting multiple leaders, departments, or functional areas.
• Experience with purchasing, travel, expense, financial, procurement, or contracts-related administrative processes.
• Experience coordinating meetings, events, facilities, technology, equipment, or other operational logistics.

Job Description:
The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties:
Position Specific Duties

• Provide day-to-day administrative support to leadership, including scheduling, correspondence, document preparation, meeting coordination, follow-up activities, and organization of priorities and requests.
• Coordinate routine departmental operations and administrative processes, including requests involving facilities, technology, equipment, mail and packages, supplies, records, and other operational needs.
• Assist with purchasing, invoices, procurement documentation, travel, expense documentation, contracts-related administrative processes, and other business activities in accordance with university procedures.
• Coordinate meetings, departmental events, workshops, and other activities, including room reservations, scheduling, communications, materials, technology, catering, and related logistics as needed.
• Prepare, maintain, organize, and distribute departmental records, reports, correspondence, spreadsheets, presentations, and other materials; handle confidential and sensitive information appropriately.
• Serve as a liaison with university offices, employees, vendors, and external contacts to facilitate requests, obtain information, resolve routine administrative matters, and support departmental workflow.
• Assist leadership and departmental staff with special projects, research, data collection, process documentation, tracking activities, and other assignments based on departmental priorities and operational needs.
• Perform other duties as required.

Additional Information to Applicants:


Job Open Date: 10/12/2026
Job Close Date: 10/28/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:


Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/58859"">https://jobs.hr.txstate.edu/postings/58859

For a detailed description of this position and to apply, visit https://apptrkr.com/9892717"">https://jobs.hr.txstate.edu/postings/58859 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


je-ffaa6b5f326d4f4a80243b1a659a2fb5