Reference No. HI 2026/15
The Helmholtz Institute HIPOLE: Helmholtz-Institute for Polymers in Energy Applications Jena (HI-POLE) is looking for
Administrative Assistant / Office Management (m/f/d) HIPOLE Jena
Your Tasks
All tasks must be performed fluently in both German and English:
- Independent handling of administrative tasks, documentation, and internal administration
- Administrative and organizational support for employees and management
- Scheduling and coordination of workflows
- Support in human resources management, purchasing, and inventory management
- Secretarial support for professors, particularly in travel management and expense reporting
- Correspondence, incoming and outgoing mail, and email communication
- Communication with internal and external business partners, as well as hosting guests and collaboration partners
- Administrative support in organizing and conducting internal events and seminars
Your Profile
- Completed vocational training as an Administrative Assistant, Office Management Assistant, or comparable qualification
- Initial professional experience in administration, secretarial work, office management, or a similar field
- Good knowledge and confident use of common office software, particularly MS Office
- Basic knowledge of business administration, particularly accounting and HR administration
- Strong organizational skills and a highly independent and structured working style
- High level of confidentiality and loyalty
- Very good written and spoken German skills
- Very good written and spoken English skills
You demonstrate a high level of commitment, initiative, problem-solving skills, and a willingness to familiarize yourself with diverse areas of responsibility. You are characterized by your teamwork skills, reliability, independence, and communication abilities (including proficiency in English).
You enjoy working in an interdisciplinary, international team within a diverse and dynamic work environment.
The position is initially limited to 24 months and comprises approximately 30 hours per week. There is a possibility of an extension into a permanent position.
Further Information
Anne Kürschner
+493641948589
Closing Date: 12.11.2026
This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is Germany's largest scientific organisation.