Job Details
Posting Number: S15910P
Working Title: Administrative Assistant to the Vice Provosts
Department: SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Type: External
Retirement Plan: TRS or ORP
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Additional Schedule Information: M-F, 8-5 pm
Advertised Salary: Up to $55,000
Posting Date: 10/15/2026
Open until filled: Yes
Proposed Starting Date: 12/01/2026
Location of Vacancy: Athens Area
Classification Title: Executive Assistant I
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
Bachelor’s degree or equivalent
Position Summary
This position provides administrative support to the Office of the Senior Vice President for Academic Affairs and Provost and serves as an integral member of the staff support team. The position provides primary administrative support for the Vice Provost for Academic Affairs and the Vice Provost for Academic and Community Engagement. Working collaboratively with other staff, this position helps ensure efficient and effective service delivery within the Provost’s Office. The position routinely handles confidential matters and must exercise sound judgment, discretion, and professionalism.
Knowledge, Skills, Abilities and/or Competencies
The successful candidate will demonstrate:
- Strong organizational, written, and oral communication skills.
- Demonstrated ability to provide professional administrative support in a fast-paced, executive-level office.
- Ability to manage multiple priorities, solve problems, and follow through on time-sensitive assignments.
- Ability to work independently, ask appropriate questions, and collaborate as part of a team.
- Strong attention to detail and ability to proofread and prepare accurate documents.
- Proficiency with Microsoft Office, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
- Demonstrated ability to exercise discretion and sound judgment with confidential information.
Physical Demands
Normal office functions, including:
- Walking short distances on the UGA campus to pick up and deliver time-sensitive items;
- Lifting/carrying boxes of approximately 15-20 pounds;
- Bending, lifting, and stooping for filing.
Is driving a responsibility of this position?: No
Is this a Position of Trust?: Yes
Does this position have operation, access, or control of financial resources?: No
Does this position require a P-Card?: No
Is having a P-Card an essential function of this position?: No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes
Duties/Responsibilities
Executive Administrative Support and Calendar Management
Support the Vice Provost for Academic Affairs and the Vice Provost for Academic and Community Engagement through proactive calendar management, meeting coordination, preparation of materials, and coordination of logistics. Serve as a primary point of contact for scheduling and help ensure that meetings, materials, and follow-up items are organized and timely.
Percentage of time: 40
Office Operations and Communication
Provide general administrative support for the Provost’s Office, including greeting visitors, answering calls, monitoring incoming mail and email, responding to routine inquiries, routing requests appropriately, proofreading and transmitting outgoing documents, and communicating information about university procedures, policies, regulations, and programs.
Percentage of time: 30
Financial, Records, and Document Management
Process routine financial transactions, including reimbursements, office supply orders, and state and foundation check requests. Maintain physical and electronic filing systems, scan and organize records, and archive materials in accordance with university policies.
Percentage of time: 20
Financial, Records, and Document Management
Maintains the Provost’s Office filing system. Handles all hard copy filing and scanning of digitally filed documents. Keeps documents, mail, correspondence, and other materials organized in a system that is easily accessible to all staff. Annually archives materials in accordance with University policies.
Percentage of time: 10
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name: Jasmyne Willingham
Recruitment Contact Email: [contact details available in the full listing]
