Salary: $62,733.00 - $84,136.00 Annually
Job Type: Classified - Full-time
Job Number: 7138-c-10/26
Closing: 11/12/2026 11:59 PM Pacific
Location: Visalia, CA
Department: Academic Services - Arts & Letters
Division:
General Description
Under the direction of the Dean, English and Fine Arts Division,
the Administrative Assistant will perform a wide variety of
technical, specialized and responsible secretarial and
administrative duties to relieve the administrator of
administrative detail.
This is a full-time 12-month position assigned to the
Visalia Campus.
The work schedule is Monday - Friday, 7:45 a.m. - 4:45
p.m.
Initial salary placement $62,733
College of the Sequoias Community College District serves a
diverse community of learners and is a designated Hispanic Serving
Institution. COS provides a wide range of opportunities in
transfer, general education, career and technical programs for our
students. We are dedicated to recruiting employees who are
committed to helping a diverse population of students achieve their
educational goals. We seek candidates who exhibit an understanding
and commitment to the community college mission, and who have a
passion for student success.
Job Duties
Job duties of the Administrative Assistant include:
- Organize and manage the day-to-day activities of an assigned
office to assure efficient and effective office operations;
coordinate communications; relieve the administrator of
administrative detail.
Perform a variety of duties independently in support of
functions delegated to assigned administrator; interpret and apply
rules and regulations as appropriate.
Prepare correspondence and memoranda independently or from oral
instructions.
Prepare and edit a wide variety of materials such as
correspondence, reports, forms, applications, memoranda, flyers,
brochures and other documents.
Perform a variety of duties in support of assigned function
such as maintaining credential, payroll and sick leave records of
employees assigned to function, assisting at special events and
performing research and other special projects.
Coordinate communication between the administrator and staff,
students, the public or other District or campus officials; obtain
and provide information, coordinate activities and resolve
issues.
Greet office visitors and initiate and answer telephone calls;
screen and direct calls and visitors to appropriate personnel; take
message as necessary.
Respond to requests for information from students, staff and
the general public regarding District programs, policies,
procedures and regulations.
Maintain a variety of records, logs and files including
information of a confidential nature; maintain confidentiality of
information and records.
Maintain and compile new and modified curriculum data for input
into computer terminal for the production of the annual college
catalog as assigned.
Compile information and data for reports and assist in the
preparation of reports as required.
Review, check, correct and compile a variety of information;
verify data for accuracy, completeness and compliance with
established procedures; input and retrieve computerized data in
computer systems as required.
Schedule meetings, conferences and appointments for assigned
administrator; maintain administrator's calendar.
Prepare agenda items for meetings as required; take and
transcribe minutes and distribute to appropriate personnel as
required; maintain records for meetings as required.
Receive, open and route mail; order, issue and maintain
department supplies, forms and equipment.
Coordinate communication and activities with other educational
institutions, vendors, other outside organizations and the
public.
Operate a variety of office equipment such as typewriters, word
processors, computer terminals, calculators, copy machines, and
dictation equipment.
Assist in the gathering, preparation and record-keeping of
division class schedules to include maintenance record-keeping for
all curriculum masters within the District throughout the
year.
Utilize the District's integrated software in performing the
required duties of the position.
Perform related duties as assigned.
Qualifications
Education and Experience:
Any combination equivalent to:
- Two years of relevant college-level course work in computer
applications and business (office skills) and
- Three years of increasingly responsible secretarial
experience.
Working Conditions:
Environment
- Office environment.
- Constant interruptions
Physical Abilities
- Ability to hear and speak to communicate with
students/public.
- Ability to see to read documents.
- Ability to sit and stand for extended period of time.
- Ability to reach in all directions.
- Ability to lift moderately heavy objects.
- Dexterity of hands and fingers to operate a computer and office
equipment.
Knowledge and Abilities
Knowledge of:
- Organization, policies and rules of assigned department.
- Modern office practices, procedures and equipment.
- Record-keeping techniques.
- Correct English usage, grammar, spelling, punctuation and
vocabulary.
- District organization, operations, policies and
objectives.
- Oral and written communication skills.
- Applicable sections of State Education Code and other
applicable laws.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- Public relations techniques.
- Printing terms and applications as required.
Ability to:
- Perform secretarial and administrative assistance duties.
- Interpret, apply and explain rules, regulations, policies and
procedures.
- Type 50 words net per minute from clear copy.
- Work independently with little direction.
- Establish and maintain effective working relationships with
others.
- Meet schedules and time lines.
- Prepare reports by gathering and organizing data from a variety
of sources.
- Work confidentially with discretion.
- Analyze situations accurately and adopt an effective course of
action.
- Communicate effectively both orally and in writing.
- Work efficiently with many interruptions.
- Operate a variety of office equipment such as typewriters,
computer terminals, calculators, copiers, word processors and
dictation equipment.
- Make arithmetic calculations quickly and accurately.
- Understand and follow oral and written directions.
- Make arrangements for meetings and conferences.
- Maintain a variety of files, records and logs.
- Plan and organize work.
Application Procedure
To be considered, applicants must submit
ALL of
the following required material before or by the filing
deadline:
- An online job application.
- Letter of interest, which addresses how the applicant's
experience and/or education enables him/her to be able to perform
the job duties.
- Resume
- If applicable to your application - Unofficial copies of
transcripts of all college/university work. Official transcripts
required upon employment. Note: Applicants who have completed
college or university course work at an institution outside of the
United States that is not a post-secondary institution accredited
by an accreditation agency recognized by either the US Department
of Education or the Council on Higher Education Accreditation
(CHEA) must obtain a complete evaluation of foreign transcripts,
degrees, and other relevant documents by either NACES or AICE.
Recruitment Analyst: Nancy Yanes 559-737-4886 or
nancyy@cos.edu
The Sequoias Community College District is an equal
employment opportunity employer committed to prohibiting unlawful
discrimination, harassment, including sexual harassment,
intimidation, and bullying based on actual or perceived race or
ethnicity, color, creed, national origin, religion, sex or gender,
gender identity, gender expression, sexual orientation, physical
and/or mental disability, age, medical condition, genetic
condition, pregnancy, reproductive health decision making, marital
status, military or veteran status, or
ancestry.
College of the Sequoias does not sponsor H-1B
Visas
To apply, visit https://www.schooljobs.com/careers/cos/jobs/5517055/administrative-assistant
COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL
OPPORTUNITY EMPLOYER: The College of the Sequoias Community College
District is committed to the principles of equal employment
opportunity. It is the District's policy to ensure that all
qualified applicants for employment and employees have full and
equal access to employment opportunity and are not subject to
discrimination in any program or activity of the District on the
basis of ethnic group identification, race, gender, color,
language, accent, citizenship status, ancestry national origin,
age, sex, religion, sexual orientation, transgender, parental
status, marital status, veteran status, physical or mental
disability or medical condition, or on the basis of these perceived
characteristics.
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