Administrative Assistant

Shared Administrative Responsibilities General Office Support: Serve as the primary point of contact for inquiries via phone, email, and in-person reception; direct students, faculty, and visitors to appropriate campus offices and resources. Financial support director and manager with routine budget tracking and expenditure monitoring. Event & Scheduling Coordination: Coordinate promotional materials, room reservations, catering, setup, and travel and lodging logistics for guest speakers, workshops, committee meetings, and program events. Records & Systems Management: Maintain digital filing systems, shared drives, databases, and compliance records in accordance with College data governance practices. Communications & Office Operations: Order and track supplies, manage incoming and outgoing mail, maintain shared calendars, and assist with the preparation of flyers, forms, and other promotional materials. CISLA Specific: Certificate Program Support: Provide logistical support for CISLA program, including scheduling ACTFL language testing, coordinating student presentations in language classes, and organizing certificate ceremonies and annual dinners. Admissions schedule applicant interviews, prepare materials for selection committee meetings. Program Records assist with maintaining the CISLA website and updating program handbooks, newsletters, and promotional materials. Walter Commons Specific: Travel collect and track required student documentation, including waivers; and support Study Away Clery Act compliance and reporting. Grants gram directors; process payments to international partners and vendors. Global Programs organize application materials for signature programs, named grants, and Study Away cycles; schedule committee reviews; and coordinate group travel logistics, including flight reservations and ground transportation.