Administrative Coordinator

Position Information

UC Riverside's Transportation and Parking Services is recruiting for a new Administrative Coordinator. Under the direction of the Transportation Services Director, the Administrative Coordinator provides critical support to the director and staff of Transportation Services. Oversees and facilitates the completion of a wide variety of complex and priority special projects that arise across the division with a focus on providing excellent customer service, using knowledge of campus operations, and employing relevant campus policies and procedures. Maintain a professional, organized, open, and positive work environment reflective of the division's priorities and management style. Maintain the highest level of tact, confidence, and discretion while working under the pressure of changing priorities, unanticipated urgent demands, and multiple tasks and projects with competing deadlines. Independently collect, analyze, and use information as necessary to respond to confidential, urgent, and/or politically sensitive issues. Interacts with officials, representatives, and individuals from the campus, other University of California campuses, the city, the county, and a variety of off-campus organizations and interests.

Please Note: UC Riverside career employees who have passed their probationary period will receive priority consideration for this position. If a qualified pool of candidates from the campus is not identified, qualified candidates from the UC system, or external candidates may be considered at the discretion of the hiring department.

The full salary range for the Administrative Coordinator is $30.44 - $48.66 per hour. However, the expected pay scale for this position is up to $36.18 per hour. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Education

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience

• 2 - 4 years of related experience. Required
• Experience prioritizing assignments to complete work in a timely manner under the pressure of deadlines and interruptions. Required
• Experience in scheduling and coordinating with workgroups across multiple departments and/or organizations. Required
• Administrative support experience, including strong organizational skills and ability to exercise independent judgment, and the ability to discern when action of a higher level is required. Required
• Experience in an administrative and customer service role at a higher education institution. Preferred
• Experience in working with transportation, parking and/or fleet management software. Preferred
• Experience and/or knowledge of UC systems, policies, procedures and regulations. Preferred

Minimum Requirements

Special Condition Requirement
Hired candidate must successfully pass a background check. Required

Preferred Qualifications

• Knowledge of customer service principles and skill working in a successful customer service oriented environment resulting the in ability to assume the customer's perspective.
• Demonstrated skill in maintaining proprietary and confidential information; ability to utilize discretion, diplomacy and tact.
• Demonstrated skills in administrative functions such as maintaining complex calendars, organizing meetings, events and conferences, drafting various forms of correspondence, preparing reports and presentation materials, and answering phones in a professional manner.
• Skill in developing and maintaining effective, professional working relationships with customers, students, staff, vendors and visitors.
• Organizational skills to work effectively and independently in a strong service environment with frequently changing priorities and tight deadlines, with the ability to respond to multiple issues and directives from multiple sources.
• Demonstrated effective communication skills, including active listening to minimize miscommunications; the ability to interact with tact and diplomacy with a wide range of division personnel, campus customers, vendors and contractors, local government employees and officials, and other prominent members of the local community.

Additional Information

• Familiarity with UC/UCR policies and procedures.
• Knowledge of UCR accounting processes and financial systems