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Department: 160501 - Philosophy & Religious Studies
Location: Raleigh, NC
Essential Job Duties:
The Administrative Coordinator is a dynamic role serving at the intersection of academic research, creative immersive technology (VR/AR), and fast-paced artificial intelligence research center operations.
This position manages multi-faceted administrative functions across grant management, hardware logistics, executive support, and cross-functional project coordination. The ideal candidate combines the compliance rigor of higher education administration, the technical resourcefulness of a VR studio manager, and the speed and adaptability of an AI operator.
Other Work/Responsibilities:
- Ability to sit or stand for extended periods, lift up to 25 lbs (equipment boxes, hardware gear), and handle delicate electronic equipment safely.
- Will be expected to work in an on-site environment balancing standard office setting, creative VR and robot testing lab, and high-tech research space.
Minimum Experience/Education:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications:
- Software Competency: Advanced proficiency in Google Workspace, Microsoft Office 365 (advanced Excel/Word/PowerPoint), Zoom, and video conferencing hardware.
- Hardware & Tech Familiarity: Functional understanding of hardware inventory management and basic operation of VR/AR consumer and developer headsets and workstations.
- Financial & Grant Literacy: Ability to manage budgets, interpret financial ledgers, and assist with grant proposals and expenditure tracking.
- AI & Automation Tools: Hands-on experience or strong aptitude for using generative AI tools, automated scheduling software, and digital workflow management to increase administrative efficiency.
- Adaptability & Resilience: Comfortable managing ambiguity, shifting focus rapidly between academic compliance and high-speed project demands.
- Communication & Stakeholder Management: Superior written and verbal communication skills, with the ability to interact professionally with various stakeholders.
- Attention to Detail: Meticulous organizational skills with an emphasis on accuracy in documentation, expense reporting, and hardware tracking.
- Discretion: Demonstrated ability to manage sensitive, proprietary, and confidential information with absolute discretion.
Preferred Qualifications:
- Software, Hardware & Tech Familiarity: Advanced proficiency in Google Workspace, Microsoft Office 365 (advanced Excel/Word/PowerPoint), Zoom, and video conferencing hardware; Functional understanding of hardware inventory management and basic operation of VR/AR consumer and developer headsets and workstations.
- Financial & Grant Literacy: Ability to manage budgets, interpret financial ledgers, and assist with grant proposals and expenditure tracking.
- AI & Automation Tools: Hands-on experience or strong aptitude for using generative AI tools, automated scheduling software, and digital workflow management to increase administrative efficiency.
- Adaptability & Resilience: Comfortable managing ambiguity, shifting focus rapidly between academic compliance and high-speed project demands; Demonstrated ability to manage sensitive, proprietary, and confidential information with absolute discretion.
- Documentation & Stakeholder Management: Superior written and verbal communication skills, with the ability to interact professionally with various stakeholders; Meticulous organizational skills with an emphasis on accuracy in documentation, expense reporting, and hardware tracking.
Required license or certification:
- N/A
Position Number: 00112393
AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
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