Administrative Coordinator

USC Market Title: https://uscjobs.sc.edu/titles/131932 Job Level: P3 - Professional Business Title (Internal Title): Administrative Coordinator Campus: Columbia Work County: Richland College/Division: Division of Academic Affairs and Provost Department: PROV Undergraduate Studies State Pay Range: G09 USC Market Range: MRF - $53,576 $66,970 $80,364 Anticipated Hiring Range: Commensurate with qualifications Location of Vacancy: Columbia, SC Part/Full Time: Full Time Hours per Week: 37.5 Work Schedule: Monday through Friday, 8:30 am – 5:00 pm. Basis: 12 months Job Search Category: Administrative About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Advertised Job Summary Provide comprehensive administrative support to an organizational unit or individual to ensure efficient daily operations. Responsibilities include scheduling and calendar management, customer service, travel reimbursement processing, data entry, documentation, and records management. Provide backup support for the Executive Administrative Assistant as needed and assist with unit-specific administrative tasks and operational priorities and works as a team member in the Office of the Provost. Job Related Minimum Required Education and Experience Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Knowledge/Skills/Abilities Knowledge of or ability to learn university policies and procedures and best practices in an office environment. Well organized and able to effectively plan and coordinate the activities of an academic administration office. Able to oversee and coordinate the activities of a service organization. Excellent communication skills; the ability to give and carry out complex instructions. Expert-level user of major office software and data search systems such as Microsoft Office Suite, CoPilot, AI applications, Canva, etc. Willingness to learn any necessary software skills as introduced. Job Duties Search Committee Coordination Coordinate and administer internal and national searches for administrative positions. Prepare, maintain, and safeguard confidential search records and documentation. Arrange travel accommodations for candidates and committee members, develop campus interview schedules, and coordinate telephone and video conference interviews. Manage and maintain SharePoint sites to facilitate communication, document sharing, and collaboration among search committee members. Ensure search activities are organized, confidential, and conducted efficiently in accordance with established procedures. Essential Function: Yes Percentage of Time: 15 Executive Administrative Support and Communications Serve as a key liaison for the Vice Provosts and the Office of the Provost, facilitating communication with university administrators, faculty, staff, students, parents, and prospective students. Coordinate and schedule meetings among relevant stakeholders, ensuring effective communication and collaboration. Manage recurring meetings with direct reports and prepare, organize, and maintain specialized personnel records for faculty and staff within the Office of the Provost. Ensure the accuracy, confidentiality, and accessibility of administrative records while supporting the efficient operation of the office. Essential Function: Yes Percentage of Time: 25 Other Duties Other duties as assigned by the supervisor or other faculty and staff reporting to the Office of the Provost. Essential Function: Yes Percentage of Time: 5 Special Projects and Event Coordination – Office of the Provost Coordinate and implement special projects and specialized events for the Office of the Provost, ensuring effective planning, organization, and execution. Collaborate extensively with auxiliary services and other university departments to coordinate event logistics, resources, and support services. Manage website updates and coordinate publicity and communications to promote events, initiatives, and office activities. Ensure timely communication, attention to detail, and alignment with the priorities and objectives of the Office of the Provost. Essential Function: Yes Percentage of Time: 25 Administrative and Operational Support – Office of the Provost Provide comprehensive administrative and operational support to ensure the efficient daily functioning of the Office of the Provost. Research, compile, organize, and prepare meeting materials for the Provost, Vice Provosts, and other faculty and staff as directed. Perform general office duties, including greeting visitors, answering and directing phone calls, coordinating conference room reservations, preparing travel authorizations and processing travel-related payments, and managing mail distribution. Maintain a professional, organized, and service-oriented office environment while supporting the administrative needs of university leadership, faculty, staff, and visitors. Essential Function: Yes Percentage of Time: 30 Additional Details Safety Sensitive or Security Sensitive: No Hazardous weather category: Non-Essential Number of Vacancies: 1 Desired Start Date: 12/01/2026 Job Open Date: 10/29/2026 Job Close Date: 12/13/2026 Open Until Filled: No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 13, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting: https://uscjobs.sc.edu/postings/215389