Admissions-Associate Director of Enrollment Data and Systems

Manages Slate users and permissions.

Builds and maintains rules and related infrastructure in Slate.

Builds and maintains the specialty portals in Slate, including the Hope Forward, Phelps Recruitment, Faculty, and Student Worker portals.

Leads Slate data and workflow management for Hope Forward.

Suggests appropriate uses of Slate to offices across campus, and works with the Director on standards and direction.

Data, Reporting & Analysis

• Provides strategic direction for data analytics in Admissions, including database optimization, report development, and technical systems support.
• Leads reporting for Admissions, including the reports needed for territory management and for recruiter activity and progress toward application, enrollment, and communication goals.
• Oversees the Data Request Form and the requests received.
• Analyzes student data, external research, and data models, and turns them into clear reports that guide planning for recruiters and enrollment marketing.
• Oversees engagement scoring and predictive modeling in Slate, and tracks prospect progress toward enrollment goals.
• Maintains reporting for outside partnerships like NACCAP, GLCA, and HEDS .
• Maintains data integrity and data processes, and sets retention policies and methods for student records.

Integrations & Partnerships

• Leads the Slate and Banner integration, and manages other integrations with external data sources.
• Serves as the data liaison to offices across campus, including CIT and Institutional Research, so processes, reports, and systems work well together.

Leadership & Collaboration

• Supervises the Assistant Director of Enrollment Data and Systems.

Shared Team Responsibilities
Everyone on the Admissions Operations team shares these responsibilities in addition to the work in their own role. They keep the office running through the busiest parts of the cycle and mean no one person is the only one who can do a task.

• Embodies an “impact player” mindset, bringing joy and excellence to everything we do.
• Helps process applications and supporting materials when volume calls for it, including transcript processing and GPA recalculation.
• Helps get Slate and our processes ready for each new recruitment cycle, contributing in their own area of the work.
• Shares coverage of the Admissions inboxes so students and families get a timely response.
• Writes and maintains documentation for the processes and configuration they are responsible for, and updates it when things change.
• Trains new users and offers refreshers on the systems and processes in their area.
• Keeps learning through webinars, conferences, and training so we stay current on Slate, Banner, and best practices in higher education.
• Follows FERPA and institutional data privacy standards in everything they do with student records.
• Works closely with the Project Manager and Executive Assistant to the Vice President for Enrollment Management, and with colleagues across Admissions and campus.
• Occasional evening or weekend work is part of the role, mostly around events and peak periods.
• Other duties as assigned.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Continuing education or an advanced degree preferred.
• 5-7 years of experience maintaining data management systems and creating policies, procedures, and training materials, including experience supervising staff.
• Experience with Technolutions Slate, Ellucian Banner, and Tableau or Google Data Studio preferred. Training is provided.
• Ability to work effectively with systems administrators and programmers.
• Excellent analytical and quantitative skills, especially for information management systems and process development.
• Strong organizational and follow-through skills, with the ability to manage several concurrent projects and see them through to completion.
• Excellent written and interpersonal communication, a strong work ethic, and the ability to work both independently and as part of a team.
• Comfort with common computer hardware and software, including Google Workspace.
• Adaptability, flexibility, and a proactive, innovative approach to the work.
• Tact, discretion, and good judgment when working with confidential information.
• Ability to work diplomatically and productively with community and college leaders.

Physical Demands

This position requires remaining in a stationary position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings

All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Detail Information

Posting Number
2026-037SR

Job Posting Open Date
10/15/2026

Job Posting Close Date
11/08/2026

Open Until Filled
No

Is this position available for sponsorship
No

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. References