Cares about student success and collaborates on strategies to
facilitate success for populations including; first generation
college students, low-income students, and students from
underserved communities.
Focused on student academic achievement and postgraduate
outcomes
Welcomes difference and models respectful interaction with
others
Engages with the community both within and outside of ACC
Job Posting Title:
Assistant, Administrative
Job Description Summary:
Disclaimer: This position is set to end on April 1st, 2027 and is
subject to review and re-evaluation based on the organization's
fiscal year planning. Continued employment beyond this date is not
guaranteed and will depend on factors such as business needs,
budget allocations, and performance evaluations. The organization
reserves the right to modify, extend, or discontinue the position
at its discretion at any time prior to this date.
Job Description:
Description of Duties and Tasks
- Support Business Services Office operations by performing
administrative duties including document management, supplier
maintenance, stale check processing, preparing correspondence and
reports, maintaining departmental records, supporting outreach
efforts, and coordinating internal and external
communications.
- Maintain accurate electronic files and departmental records
using established procedures and standard naming conventions within
Box, DebtBook, Asana, and other departmental systems.
- Provide customer service and respond to inquiries from internal
and external business partners or routing inquiries to appropriate
departments.
- Assist with departmental projects, outreach efforts,
operational initiatives, and business continuity activities.
- Utilize task management and financial systems to track
assignments, maintain documentation, and ensure timely completion
of deliverables.
- Assist with mass communications, reporting support, and
compilation of information for stakeholders.
- Collaborate with team members to improve operational efficiency
and effectiveness.
Job Requirements
Knowledge
- Understand and perform administrative and clerical procedures
and systems such as word processing, file management, records
retention, and office procedures and terminology.
- Apply principles and processes for providing customer and
personal services, including customer needs assessment, meeting
quality standards for services, and evaluating customer
satisfaction.
- Operate standard office equipment and business software
applications.
- Follow and apply college policies, procedures, and
confidentiality requirements.
- Understand document management and digital filing
processes.
- Utilize automated financial systems and task management
tools.
- Basic principles of college-level administration.
- Effective communication techniques and strategies.
Skills
- Maintain accuracy while managing multiple deadlines and
competing priorities.
- Demonstrate effective verbal and written communication
skills.
- Exhibit professionalism, tact, diplomacy, and customer service
orientation.
- Maintain confidentiality of work-related information and
materials.
- Demonstrate strong organizational skills and attention to
detail.
- Work independently and collaboratively within a team
environment.
- Use spreadsheet, word processing, database, and presentation
software effectively.
- Establish and maintain effective working relationships with
stakeholders.
- Maintain schedules effectively.
Technology Skills
- Use a variety of spreadsheet, word processing, database, and
presentation software.
- May also use social media, work with desktop publishing, and
update webpages.
Minimum Qualifications:
Education:
- High school diploma or educational equivalent.
Preferred Education:
- Associate degree or higher in a related field.
Experience:
- One year of related work experience.
Physical Demands and Work Environment
- Work is performed onsite in a standard office or similar
environment.
- Subject to standing, walking, sitting, bending, reaching,
pushing, and pulling.
- Occasional lifting of objects up to 20 pounds.
Salary Range (PG 2)
$47,840 - $51,189
Number of Openings:
1
Job Posting Close Date:
October 1, 2026
Clery Act
As required by the US Department of Education, employees are
required to report violations under Title IX and, under the Jeanne
Clery Campus Safety Act (Clery Act), select individuals are
required to report crimes. If this position is identified as a
Campus Security Authority (Clery Act), you will be notified,
trained, and provided resources for reporting.
Austin Community College produces an Annual Security Report as
required by the Clery Act. This report includes statistics from the
previous three years concerning reported crime that occurred on
campus; public property adjacent to and accessible from campus; and
in certain non-campus buildings/property owned or controlled by
ACC. The report includes institutional policies concerning campus
security and other safety information.
For direct access to the current Annual Security Report, visit
www.austincc.edu/asr . You may
obtain a hard copy by contacting the Clery Compliance Officer (
CleryComplianceOfficer@austincc.edu ). For an overview, see ACC's
Clery Act website.
Disclaimer
The above description is an overview of the job. It is not intended
to be an all-inclusive list of duties and responsibilities of the
job, nor is it an all-inclusive list of the skills and abilities
required to do the job. Duties and responsibilities may change with
business needs. ACC reserves the right to add, change, amend, or
delete portions of this job description at any time, with or
without notice. Employees may be required to perform other duties
as requested, directed, or assigned. In addition, reasonable
accommodations may be made by ACC at its discretion to enable
individuals with disabilities to perform essential functions of the
job.
To apply, please visit: https://austincc.wd1.myworkdayjobs.com/en-US/External/job/Highland-Campus/Assistant--Administrative_R-9891
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