About Worcester State University:
WORCESTER STATE UNIVERSITY is a liberal arts and sciences
university with a long tradition of academic excellence dating back
to 1874, as well as an Affirmative Action/Equal Opportunity
Employer that seeks to reflect the diversity of its community. Our
workforce is dedicated to academic quality, student-centered
programming, engaged citizenship, open exchanges of ideas,
diversity and inclusiveness, and civility and integrity. We are
looking for job applicants who share these values and commitment to
our students.
Worcester State is centrally located in Massachusetts, about an
hour's drive from Boston, Springfield, and Providence, Rhode
Island. Our 58-acre campus is nestled in the residential northwest
side of Worcester--the second largest city in New England and home
to 37,000 college students at more than a dozen colleges and
universities. Over 6,000 of those students attend Worcester
State--approximately 5,300 are undergraduates and 1,000 are
graduate students. Learn more about us at
worcester.edu/about .
Job Description:
OFFICIAL TITLE: Assistant Director, Payment Services
Operations Manager
SUPERVISION RECEIVED: Director, Procure to Pay
Services
SUPERVISION EXERCISED: Accounts Payable Staff
General Statement of Duties: The Assistant Director, Payment
Services Operations Manager is responsible for day-to-day
operations of all payments to vendors and suppliers for the
university, and oversight of the accounts payable staff. The
incumbent will manage the accounts payable function and the
encumbrance-to-payment process in the Massachusetts Financial
Management System, Mosaic (formerly MMARS). They will assist the
Director of Procure to Pay Services in planning, directing, and
managing the university's accounts payable processes.
Responsibilities:
(E) = Essential
- (E) Manages the accounts payable and encumbrance process for
critical repairs and small repairs that need to be recorded in the
state accounting system (Mosaic). Includes reconciling the local
accounts/funds and managing accounts payable or similar accounting
systems for all bills related to University's services.
(E) Collaborates with the Accounting Office and Controller on a
regular basis to ensure processes are running efficiently as well
as identifying needs for improvement.
(E) Collaborates with the CFO and Director of P2P on utility
payments and net metering credits.
(E) Responsible for all 1099 processing on an annual basis, W9,
and ACH vendor verification.
(E) Assists in resolving all issues that concern the department
during the fiscal year, including the opening and closing of the
state accounting system, Mosaic, and other University payment
systems.
(E) Assists the Director of Procure to Pay Services by working
with the Finance and Accounting Units to ensure that funds are
properly committed/encumbered during the fiscal year and that funds
are re-allocated/obligated as needed.
(E) Ensures that vendor/supplier invoices reflect the
costs/prices offered on awarded contracts.
(E) Manages the Accounts Payable staff, including ensuring that
annual performance evaluations are completed in a timely and
comprehensive manner, identifying the training needs of staff, and
providing any necessary training.
(E) Supports the vouching of vendor/supplier invoices as needed
by the Department.
(E) Verifies the accuracy of vendor invoices and confirms the
correct GL account and unit and source codes.
(E) Responds to external vendors and internal managers with AP
inquiries.
(E) Monitors the timely completion of payments, the application
of payments, and processing, verifying, and reconciling
invoices.
(E) Reviews weekly vendor payment reports for accuracy and
routine scanning of documentation for audit compliance.
(E) Communicates with vendors on billing issues as well as
providing technical assistance to vendors and employees to ensure
superior customer service and compliance with University rules and
regulations.
(E) Participates in the development and implementation of the
University's accounts payable policies and procedures.
(E) Proactively identifies solutions for process improvements
and implements effective solutions.
(E) Supports ongoing department initiatives which include
moving to paperless, cross-training, standardized/routine
reporting, and performance management.
(E) Prepares and disseminates information internally regarding
payment statuses and processes; maintains related electronic and
hard-copy files.
(E) Demonstrates civility and professional, customer-service
oriented behavior, worthy of emulation by other staff and
students.
(E) Responsible for contributing to the WSU Strategic
Plan.
(E) Responsible for contributing to Equal
Opportunity/Affirmative Action objectives.
Performs other duties as assigned.
Requirements:
Required Qualifications:
- Bachelor's degree in Business Administration, Accounting,
Finance, or similar field or an equivalent combination of relevant
education, training, and experience.
- At least five years of experience in accounting and/or accounts
payable and two years of experience managing/supervising employees
(or equivalent combination of education and work experience).
- Proven ability to manage and supervise, including planning and
assigning work according to the nature of the job to be
accomplished, the capabilities of subordinates, and available
resources, controlling work through periodic reviews and/or
evaluations.
- Ability to create, analyze, and interpret financial information
and scenarios.
- Ability to identify and solve problems.
- Ability to work collaboratively with internal and external
constituents, including cross-divisionally and
cross-departmentally.
- Ability to successfully pass a thorough background check and
CORI check.
- Ability to perform the essential functions of the position with
or without reasonable accommodation.
Preferred Qualifications:
- Experience in applying generally accepted accounting principles
(GAAP), financial accounting theory and practice, and experience
preferred with governmental accounting standards (GASB).
- CPA certification.
- Experience within a complex and large public higher education
or non-profit organization.
- Ability to independently and accurately query and extract data
from relational databases for multiple business purposes and
convert to functional report formats and explain conclusions.
- Knowledge and understanding of the Commonwealth of
Massachusetts reporting system (MMARS/Mosaic) and state
appropriations.
- Advanced knowledge of Excel, Gmail, Accounting and ERP
software.
- Experience with Projects Accounting or another similar
module.
- Experience with implementation of new billing/platform
systems.
- Knowledge and understanding of state finance law as well as
payment and procurement regulations.
Additional Information:
This is a full-time, benefited, exempt, APA professional position.
The firm annual salary range for this position is $87,000.00-
$92,000.00, commensurate with relevant professional experience and
education.
Here at Worcester State University, it is strongly recommended that
all employees be vaccinated against COVID-19 before they begin
employment.
Worcester State University offers a competitive benefits package
that includes:
- a choice of 8 different pre-taxed, health insurance plan
options
- a choice of pension or 401(a), and supplemental plan retirement
options
- life insurance up to 8x the annual salary
- long-term disability coverage
- dental insurance
- 20 vacation days accrued per year
- 15 sick days accrued per year
- 5 personal days per year
- paid holidays
- tuition remission for self, spouse, and dependent children
- and more...
We are an equal opportunity/Affirmative Action Employer. M/F/D/V.
Members of traditionally underrepresented groups are strongly
encouraged to apply.
Application Instructions:
Applicants must apply online and may do so by visiting
www.worcester.edu/careers, and submitting a cover letter, resume,
and the contact information of three professional references.
For assistance with uploading materials, log a ticket via the
HelpDesk link, or contact us directly at 508-929-8053.
URL:
www.worcester.edu
