Assistant Facility Manager

Description

About us

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/.

Your opportunity

Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and responsibilities of full-time and part-time staff under their direction; relating to the maintenance, security, and physical operation of all KPE Facilities and the support services to the members, lessees, guests, and/or spectators. The Assistant Facility Manager supports the short and long term facilities planning activities and acts as the Facilities' Manager's designate in their absence.

Duties include administering space reservations including room bookings, activity space for all programs, events, and rentals; supervising the work of full and part-time staff; identifying facility and/or equipment issues, problems, and solutions; identifying security issues and needs of the facility, monitoring facility security and resolving security issues; ensuring caretaking requirements are met; assisting in the acquisition of equipment and coordinating installation and maintenance, the managing of equipment maintenance contracts; administering and allocating keys and assisting in any other duties or projects as assigned which contribute to the effective operation and/or improvement of the facility of services.

Your responsibilities will include:

• Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment required for events.
• Tracking and monitoring work order status, and ensuring that work orders are completed appropriately.
• Responsible for ordering, delivery, storage set up, security, servicing, and day to day distribution of equipment.
• Resolving issues within the scope of the role and escalating problems as required.
• Supervising non-USW bargaining unit employees, providing formal job-related training and responsibility for scheduling and workflow.
• Creating and editing a standard operating procedures manual.
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as needed.
• Following rules and procedural instructions to ensure visual appearance standards are maintained.

Essential Qualifications:

• University degree, preferably a Bachelors of Physical and Health Education, or an equivalent combination of education and experience.
• Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties.
• Minimum of 3 years experience performing; preventative maintenance, repair, renovation projects, experience in budget management.
• Minimum of 3 years managing and supervising staff preferably unionized employees.
• Demonstrated experience with Health and Safety Issues, emergency planning and emergency response.
• Mechanical aptitude necessary with understanding of simple repairs and basic materials management and maintenance.
• Knowledge of related trades (Electrical, Plumbing, Locksmith and Carpentry) is necessary.
• Knowledge of employment standards, health and safety and sound management practices is necessary.
• Excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills.
• Excellent negotiation and diplomacy skills, proven ability to collaborate and participate effectively within a team.
• Intermediate knowledge of Microsoft Office (Word and Excel).
• Excellent verbal and written communication skills.
• Must have good judgement to analyze situations quickly, effectively and confidentially.
• Must have a high degree of initiative and self-motivation and the ability to prioritize work independently according to demands.
• Must have the ability to exercise tact and discretion and maintain a positive attitude while under pressure.

Assets (Nonessential):

• A working knowledge of human resource policies and procedures and their application is an asset.

To be successful in this role you will be:

• Communicator
• Cooperative
• Diplomatic
• Problem solver
• Procedural
• Punctual
• Team player

Closing Date: 11/05/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time Monday to Friday, 7:00 a.m. - 3:15 p.m.
Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $79,640 with an annual step progression to a maximum of $101,845. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancillary Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Indigenous Substantiation Process

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.

Organization

Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community. The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.

U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.

Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.

Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

• Excellent health and dental benefits;
• On-site support for training and career development;
• Flexible work arrangements;
• Childcare subsidy;
• Tuition waivers;
• Scholarships and/or tuition waivers for dependants;
• Generous paid time off;
• Support on equity and diversity issues;
• On-site child care;
• University Pension Plan;
• Subsidized athletic facility membership;
• World-renowned libraries;
• Confidential counselling services;
• Parking and TTC Metropasses;
• Employee and Family Assistance Plan;
• Continued health benefits for pensioners.