Develops project management plans, including tracking sheets,
milestones, and deliverable schedules to ensure timely execution
across participating team members.
Collaborates with and coordinates between stakeholders to
identify needs, goals, success measures and the necessary resources
for special projects and initiatives.
Creates and distributes project updates, summary notes, and
action items to keep divisional stakeholders informed and aligned,
ensuring that all team members have information necessary to
fulfill their roles.
Applies critical thinking and organization to resolve
administrative bottlenecks and scheduling conflicts that arise
during project rollouts.
Executive Administrative Support
- Manages the Vice President’s complex calendar, prioritizes
meeting requests, coordinates travel logistics and itineraries, and
compiles briefing materials and reports.
- Manages and reconciles the Office of the Vice President’s
operational budget, processing financial transactions, expense
reports, purchase orders, and reimbursements in compliance with
institutional policies.
- Serves as the primary liaison and welcoming point of contact
for the Vice President's office, handling inquiries with discretion
and connecting students, families, faculty, and staff to
appropriate campus resources.
- Drafts, reviews, and edits routine correspondence, memos,
agendas, and presentation materials for internal and external
audiences on behalf of the Vice President.
- Provides administrative coordination for assigned divisional
committees; prepares agendas, records concise meeting summaries,
tracks follow-up action items, and archives official
documentation.
- Exercises strict confidentiality and sound judgment when
handling sensitive personnel, student, or institutional
matters.
Minimum Qualifications:
Education
Bachelor’s degree required, or an equivalent combination of
education and related administrative experience.
Experience
3 to 5 years of progressively responsible administrative support
experience, including executive-level office support, meeting
coordination, and project tracking (preferably in higher education
or non-profit administration).
Skills and Knowledge
- Broad understanding of higher education environments, student
affairs functions, or institutional administrative operations.
- Strong organizational, time-management, and task-prioritization
skills, with a track record of handling multiple deadlines
simultaneously.
- High level of proficiency in Google Workspace, Microsoft
Office, virtual conferencing platforms, and database/ERP systems
(e.g., Banner).
- Excellent written and verbal communication skills, including
the ability to compose clear, professional correspondence and
documentation.
- Demonstrated ability to handle confidential and sensitive
information with absolute discretion, professionalism, and
integrity.
- Strong interpersonal skills and a customer-service orientation
to engage effectively with a wide range of campus
constituents.
- Commitment to equity and inclusion, and serving the needs of a
culturally and educationally diverse community.
Benefits:
Bates College offers competitive salaries, excellent benefits
(health, dental, 9% retirement contribution with potential for an
additional 3% match, sick leave, 24 days of vacation, 2 personal
days, 13 paid holidays, dependent care subsidy, free parking,
access to library and athletic facilities & more), and a
supportive, collegial environment in a drug and smoke-free
workplace.
Hiring Range: The hiring range for this position is $59,795
to $74,744. Placement within the range depends on experience and
other factors.
Equal Employment Opportunity Statement:
Bates College is committed to the principle of equal opportunity
and providing an educational and work environment free from
discrimination. The college prohibits discrimination on the basis
of race, color, national or ethnic origin, religion, sex, sexual
orientation, gender identity or gender expression, age, disability,
genetic information or veteran status and other legally protected
statuses in the recruitment and admission of its students, in the
administration of its education policies and programs, or in the
recruitment of its faculty and staff. Bates College adheres to all
applicable state and federal equal opportunity laws and
regulations. All college faculty, staff, students, contractors,
visitors, and volunteers are responsible for understanding and
complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with
applicable laws, statutes, and regulations (such as Title VII,
Title IX, and ADA/Section 504), and complaints may be directed to
Gwen Lexow, Title IX Officer, 207-786-6445 or via email at
glexow@bates.edu .
About Bates:
Bates is internationally recognized as a leading liberal arts
college, attracting 2,000 students from across the U.S. and around
the world.
Since 1855, Bates has been dedicated to educating the whole person
through creative and rigorous scholarship in a collaborative
residential community. Committed to opportunity and excellence,
Bates has always admitted students without regard to gender, race,
religion, or national origin.
Cultivating intellectual discovery and informed civic action, Bates
prepares leaders sustained by a love of learning and zeal for
responsible stewardship of the wider world. Bates engages the
forces — intellectual trends, demographic changes, and technology —
that are transforming higher education and the world into which our
students graduate.
Bates has highly competitive admissions, graduates over 90 percent
of its entering students, and more than half of its alumni earn
graduate degrees. Bates employs 200 faculty members and 550
staff.
The college is proud of deep roots in the Lewiston/Auburn
community, Maine’s second-largest urban area with a population of
approximately 65,000. Bates is located on a beautiful, 133-acre,
traditional New England campus in Lewiston, an emerging city with
an entrepreneurial climate, a lively arts scene, and a dynamic
business community. Bates is 35 miles north of Portland, 140 miles
north of Boston, and 350 miles north of New York City.
Advertised: Aug 25 2026 Eastern Daylight Time
Applications close:
