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Job Category: Academic Staff
Employment Type: Regular
Job Profile: Finance Associate Director (B)
Job Summary:
The University of Wisconsin-Madison College of Engineering (COE) Finance & Administrative office provides leadership, management and oversight of the college's budget, finance, human resources, payroll/benefits, and facilities that enable the strategic goals and mission of the CoE. The college consists of eight academic departments and 40+ research centers, which along with the Dean's Office, has 3000 faculty, academic staff, university staff, employees in training, graduate, and undergraduate employees and an annual budget of $313M from multiple funding sources. On an annual basis, the CoE receives funding from multiple sources including General Purchase Revenue (GPR), tuition & fees, fee-for-service activities, service based programs, UW Foundation Gifts, Federal Grants and Industrial Grants. As a result, the CoE has complex financial and budgeting needs that require oversight, coordination, and forecasting.
The Associate Director for Finance is a key team member of the COE Finance & Administrative Office, providing budget and financial support for academic and non-academic support units across the college. Reporting to the College of Engineering Associate Dean for Finance & Administration, this position will work collaboratively with other members of the Finance team, college leadership, and department and unit administrators.
The position works closely with the Associate Dean for Finance & Administration to develop financial reports, budgets, and forecasts to support the academic and non-academic units. The position will be responsible for establishing financial controls to manage resources effectively and in accordance with applicable policies and procedures. This position performs responsible professional budgeting practices requiring the knowledge and application of budget and accounting theories and principles for the College of Engineering. This position involves a variety of fiscal management, accounting and budgeting activities including: monitoring and coordination of the annual budget process, coordination of fiscal year end closing, future financial planning and projections, monitoring budget to actual expenditures, recommending action on various budget and forecasting questions, and ensuring the financial plan of the college aligns with the College Strategic Plan Framework. This position will supervise two key members of the finance team.
The ideal candidate must provide excellent customer service and be able to represent and communicate financial data to broad audiences. The candidate must be proactive, with a focus on communication, training, and continuous improvement in the areas of budget and financial management. Successful candidates will exhibit strong communication and interpersonal skills and be able to build trusting relationships with multiple stakeholders at all levels of the organization. The successful candidate will implement initiatives through coalition-building, often exercising influence without direct authority. This position requires demonstrated ability to analyze and interpret complex financial data using a variety of software tools and ERP systems. Including activity-based and metric based budget modeling experience. The successful candidate will also know how to prioritize multiple workflows demands, coordinate backup support across departments and the dean's office, possess the ability to determine priorities, work independently, and serve as a subject matter expert. The Associate Director for Finance must have strong analytical and problem-solving skillset, be dependable, trusted, and think critically.
Additional Information:
Remote work eligibility:
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to 2 days remote, with 3 days onsite after an initial 3 month training period which will require working 5 days on site.
Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.
The College of Engineering is not an E-Verify employer and therefore we cannot accept F-1 OPT STEM Extensions for employment eligibility.
Key Job Responsibilities:
Job Category: Academic Staff
Employment Type: Regular
Job Profile: Finance Associate Director (B)
Job Summary:
The University of Wisconsin-Madison College of Engineering (COE) Finance & Administrative office provides leadership, management and oversight of the college's budget, finance, human resources, payroll/benefits, and facilities that enable the strategic goals and mission of the CoE. The college consists of eight academic departments and 40+ research centers, which along with the Dean's Office, has 3000 faculty, academic staff, university staff, employees in training, graduate, and undergraduate employees and an annual budget of $313M from multiple funding sources. On an annual basis, the CoE receives funding from multiple sources including General Purchase Revenue (GPR), tuition & fees, fee-for-service activities, service based programs, UW Foundation Gifts, Federal Grants and Industrial Grants. As a result, the CoE has complex financial and budgeting needs that require oversight, coordination, and forecasting.
The Associate Director for Finance is a key team member of the COE Finance & Administrative Office, providing budget and financial support for academic and non-academic support units across the college. Reporting to the College of Engineering Associate Dean for Finance & Administration, this position will work collaboratively with other members of the Finance team, college leadership, and department and unit administrators.
The position works closely with the Associate Dean for Finance & Administration to develop financial reports, budgets, and forecasts to support the academic and non-academic units. The position will be responsible for establishing financial controls to manage resources effectively and in accordance with applicable policies and procedures. This position performs responsible professional budgeting practices requiring the knowledge and application of budget and accounting theories and principles for the College of Engineering. This position involves a variety of fiscal management, accounting and budgeting activities including: monitoring and coordination of the annual budget process, coordination of fiscal year end closing, future financial planning and projections, monitoring budget to actual expenditures, recommending action on various budget and forecasting questions, and ensuring the financial plan of the college aligns with the College Strategic Plan Framework. This position will supervise two key members of the finance team.
The ideal candidate must provide excellent customer service and be able to represent and communicate financial data to broad audiences. The candidate must be proactive, with a focus on communication, training, and continuous improvement in the areas of budget and financial management. Successful candidates will exhibit strong communication and interpersonal skills and be able to build trusting relationships with multiple stakeholders at all levels of the organization. The successful candidate will implement initiatives through coalition-building, often exercising influence without direct authority. This position requires demonstrated ability to analyze and interpret complex financial data using a variety of software tools and ERP systems. Including activity-based and metric based budget modeling experience. The successful candidate will also know how to prioritize multiple workflows demands, coordinate backup support across departments and the dean's office, possess the ability to determine priorities, work independently, and serve as a subject matter expert. The Associate Director for Finance must have strong analytical and problem-solving skillset, be dependable, trusted, and think critically.
Additional Information:
Remote work eligibility:
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to 2 days remote, with 3 days onsite after an initial 3 month training period which will require working 5 days on site.
Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.
The College of Engineering is not an E-Verify employer and therefore we cannot accept F-1 OPT STEM Extensions for employment eligibility.
Key Job Responsibilities:
- 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees