Whittier College is an independent, four-year Liberal Arts College distinguished by its small size (1600 undergraduates) and a nationally recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles.
Associate Director for Whittier Works
The Academic Affairs Division at Whittier College is seeking an Associate Director for Whittier Works. This position supports the Associate Dean for Engaged Learning and Whittier Works (WW). The associate director supports the day-to-day supervision for the Fellowships Director and oversees daily operations of related projects. Whittier Works is a campus-wide initiative that guides, personalizes and unifies students' academic, personal and professional development, allowing students to make intentional connections between theory and methodology, applied experiences, essential skills, networking and professional practice in and outside the classroom.
The position requires strong organizational, data and analytical skills to support the Associate Dean of Engaged Learning and Whittier Works in the day-to-day operations, goal tracking, and evaluation and implementation of policies and procedures that are essential to meet the initiative's long-term goals. Success in this role requires the ability to manage multiple priorities in a collaborative and mission-driven environment.
Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $85,000 annual salary; Salary will commensurate with experience, skills, and knowledge.
Reports to: Associate Dean, Engaged Learning & Whittier Works
Location/Department: Whittier College (Main Campus)/Academic Affairs
Position Duties and Responsibilities
Essential Functions of the job:
- a. Support the Associate Dean through managing the daily operations of the Whittier Works initiative in Academic Affairs. Key responsibilities include:
- i. Assist with the development and evaluation of policies, procedures, and support structures that facilitate community-engaged learning experiences.
- ii. Coordinate the logistical, operational, and risk-management aspects of community engaged course activities, including site placements, student participation requirements, liability waivers, and partner communications.
- iii. Provide support for faculty involvement in curricular projects that support the initiative, including course-based projects, faculty-student research, community partnerships and student fellowships.
- iv. Assist the Associate Dean and collaborating with campus partners to provide relevant faculty development opportunities.
- v. Responsible for data and goal tracking (weekly KPI reporting) and analyzing trends. Building and maintaining data management systems.
- vi. Assist with data reporting and the development of presentations for various stakeholders. (PowerPoint, data visualization—Canva; excel)
- vii. Managing the logistics of office communications.
- viii. Day to day management of the budget.
- b. Collaborate and coordinate with the Senior Director and staff of the Center for Career and Professional Development (CCPD) to support and advance the shared goals of the WW initiative. This position will work very closely with the Associate Director of Internships. Key areas of collaboration include:
- i. Maintaining appropriate learning agreements, MOU's, liability waiver and other relevant shared documents. Ensuring efficient processes and excellent coordination between offices.
- ii. Cultivation and stewardship of community partners as appropriate.
- iii. Ensuring consistent data collection, tracking and assessments for reporting.
- c. Supervise:
- i. Provide oversight for the Fellowship Coordinator and their core responsibilities, including:
- Recruitment and management of internal and external fellowship opportunities.
- Direct administrative management of the Mellon Mays Undergraduate Fellowship program.
- Fulbright U.S. Student Program Advisor
- Support for the Civic Scholars Program in collaboration with assigned faculty.
- Organizing student research or engaged learning showcases.
- Oversee assessment of fellowship initiatives and coordinate reporting as needed.
- Other duties as assigned.
- i. Provide oversight for the Fellowship Coordinator and their core responsibilities, including:
Non-essential Functions of the Job:
- None identified at this time.
Position Specifications and Requirements:
- Master's Degree in higher education administration, student affairs, counseling or similar field.
- Must have above average collaborative and communication skills.
- Experience developing and evaluating policies, procedures, and support structures that facilitate community-engaged learning experiences (MOUs, Learning agreements, etc.)
- Experience coordinating the logistical, operational, and risk-management aspects of community engaged course activities, including site placements, student participation requirements, liability waivers, and partner communications.
- Basic knowledge of assessment tools in an academic setting is required.
- Demonstrable ability to identify goal tracking through weekly KPI reporting and analyzing and identifying trends.
- Excellent data management and data organization skills (excel, Canva, What else?)
- Intermediate experience with aggregating and preparing data for visual presentations.
- Demonstrable experience supervising and mentoring administrative support personnel and on occasion some student workers/interns
- Demonstrable experience with day-to-day budget management.
- Project management skills
- Experience with strategic communication is desirable
Application Deadline: until the position is filled.
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.
Work Authorization
Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Whittier College does not sponsor employment-based visas for this position and does not participate in the E-Verify program. Because participation in E-Verify is required for certain employment authorization categories, applicants who would require employer participation in E-Verify to obtain or maintain employment authorization are not eligible for employment in this position.
Equal Employment Opportunity
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran status, or any other characteristic protected by applicable federal, state, or local law.