The Office of the Controller is responsible for the proper recording and reporting of all financial transactions including general and grant accounting, receivables, purchasing, accounts payable, and payroll. The office develops and manages the college’s systems for accounting and administrative financial controls in accordance with state and college policy and procedures, generally accepted accounting practices, and industry best practices. Reporting to the Associate Controller, the Associate…
Director Cost Accounting is directly responsible for grants and sponsored projects financial compliance, internal controls, billing and receivables, and financial reporting of grants and sponsored projects in collaboration with the Director Sponsored Projects.
DUTIES AND RESPONSIBILITIES:
Commitment to CCRI’s Mission:
- Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
- Work collaboratively with others and provide quality customer service in a diverse and inclusive environment.
- Provide training to the many departments that supply information to the controller’s office for processing.
Grants and Contracts:
- Work closely with the Director Sponsored Projects
- Reviews and interpret grant awards for proper classification in College’s financial reporting systems.
- Prepares and/or supervises the preparation of various financial statements and reports for the College, the Board of Governors, internal and external auditors, and others both internal and external to the College.
- Accounts for Federal, state, and third-party grant projects, including set-up, maintenance, billing, reconciling receivables, collections, preparing receivable aging reports, and close-out.
- Reviews and approve journal entries to the general ledger including, but not limited to, transfers of unallowable costs, grant deficit transfers, other grant adjustments/corrections, etc.
- Performs or coordinates all functions relating to non-student receivables. Performs or coordinates all general ledger and related sub-ledger accounting activities of the College including but not limited to:
- Ensures the proper functioning of the College’s computerized finance system, including implementation, updates, and improvements.
- Prepares or coordinating the preparation of schedules and reconciliations needed to ensure that financial systems are in balance
- Ensures that appropriate data is collected throughout the funding cycle and report data and outcomes to external and internal stakeholders according to timeline requirements.
Compliance:
- Participates in the development, documentation, implementation, and improvement of policies, procedures, and processes.
- Performs regular reviews of transactions for compliance with the College’s direct/indirect cost policy, federal agency guidelines, and OMB Uniform Guidance (and/or other guidance as appropriate), and provides reports of non-compliance to the Associate Controller.
- Responsible for following policies, and procedural requirements, and meeting deadlines for internal and external stakeholders.
- Reviews, assesses, and audits compliance and controls.
- Assists in the development, documentation, implementation, and improvement of financial policies and procedures.
- Manages record retention and maintenance, as needed.
- Coordinates state federal, and independent agencies’ audits, and review information for completeness and accuracy prior to submitting it to auditors.
Departmental Support:
- Accounts for federal, state, and third-party grant projects, including set-up, maintenance, billing, and close-out, as needed.
- Prepares accounting entries and other schedules for the College’s auxiliary operations (dining and bookstore), as needed.
- Attends in-service and other job-related pieces of training.
- Works collaboratively with others in a diverse and inclusive environment. Participates in departmental and cross-functional teams and special projects.
- Prepares year-end audit work papers, and schedules for external auditors. Coordinate and review audit information prior to submitting it to auditors. Develops and provides training programs for in-house staff and other College personnel on the Uniform Administrative Requirements and College policies and procedures Other related duties as assigned.
ENVIRONMENTAL CONDITIONS:
This position is not substantially exposed to adverse environmental conditions.
REQUIRED QUALIFICATIONS:
- Bachelor’s degree in business administration with a concentration in accounting or related field(s)
- Minimum of 2-3 years’ experience working for an organization with a complex, integrated, automated management information system with the ability to prepare and adjust trial balances and financial statements.
- Advanced working knowledge of Microsoft Word and Excel as well as advanced working knowledge of Banner or similar ERP system.
- Strong interpersonal, communications, organizational, and analytical skills.
- Ability to work independently and with teams in a deadline and detail-oriented environment.
PREFERRED QUALIFICATIONS:
- Professional credentials such as Certified Public Accountant, Certified Management Accountant, or Certified Government Financial Manager
- Master’s degree in business administration or related field(s)
- Working Knowledge of Generally Accepted Accounting Principles (GAAP).
- Experience in grant and contract billing
- Accounting supervisory experience
- Experience developing reports with ARGOS, COGNOS or similar reporting tool.
- Experience in a college or non-profit agency setting.
- Audit experience and familiarity with FASB/GASB accounting standards.
