Position Description
The Associate Director, HRIS & Talent Acquisition is
responsible for the integrity, security, and effective use of the
University's human resources systems and for the operational
performance of recruitment and hiring. Reporting to the Vice
President for Human Resources, this position serves as the HR
administrator for the University's HR information systems and
applicant tracking system, and manages the high-volume student and
employee hiring cycle from requisition through onboarding .
The Associate Director works closely with the Executive Director
for Benefits & Compensation, Payroll, Finance, and Information
Technology, and provides the data and reporting support those
partners need to meet their compliance and operational
responsibilities. The position combines hands-on systems expertise,
strong analytical ability, and a service-oriented approach to
hiring managers and candidates.
Job Responsibilities
HRIS Administration & Oversight
- Serves as the HR administrator for the University's HRIS
(Banner), and works with Information Technology, to ensure
configuration, user access and reports are set up correctly,
including periodic access reviews.
- Recommends and implements internal controls over HR data, with
the approval of the Vice President for Human Resources, including
data validation, scheduled audits, and exception reporting, and
works with the HR team and Payroll to correct errors at the
source.
- Reviews HR data on a regular basis, including reconciling
reports, spot-checking transactions in Banner, and researching
discrepancies, and corrects errors or routes them to the
responsible office for correction.
- Prepares, monitors and validates employee personnel
transactions, including new hires, terminations, transfers, salary
changes, and employment status updates, ensuring accurate and
timely information across HRIS, Payroll, and benefits
administration systems.
- Runs standard and ad hoc reports, primarily in Argos, for HR,
University leadership, and budget managers, including position
control and workforce reporting, and maintains documentation of the
report library.
- Recognizes when new or modified reports are needed, defines the
reporting requirements, and works with Information Technology,
which creates the Argos reports and queries as needed, to develop
and test them.
- Analyzes HR and workforce data to identify trends, anomalies,
and issues, and presents findings and recommendations to the Vice
President for Human Resources and other University leaders.
- Prepares, validates and submits data for various surveys
including but not limited to: IPEDS Human Resources reporting and
CUPA-HR survey data, ensuring these submissions are accurate,
timely, and consistent with University records.
- Provides data preparation, extraction, and validation to HR
colleagues and other offices, including the Executive Director for
Benefits & Compensation for benefits, leave accrual, and ACA
reporting.
- Validates and supports the accuracy and integrity of employee
demographic, employment, salary, and eligibility data within Banner
to support benefits administration, retirement plan contributions,
leave accruals, payroll processing, and regulatory reporting, in
coordination with the Executive Director for Benefits &
Compensation and Payroll.
- Identifies opportunities to streamline and automate HR
processes, and leads or supports system implementations, upgrades,
integrations, and testing, including the transition of benefits
administration and time and attendance to ADP, in partnership with
Payroll and Information Technology.
- Supports ongoing Banner and ADP system integrations, including
data mapping, testing, reconciliation, troubleshooting, and
resolution of discrepancies between HR systems, in coordination
with Payroll, Information Technology, and the responsible HR
functional owners.
- Acts as the HR liaison to Information Technology, Payroll,
Finance, and system vendors for troubleshooting, enhancements, and
release management, and submits and tests configuration change
requests on behalf of HR.
- Documents system processes and procedures, and trains HR staff
and campus users on system use.
Talent Acquisition Operations
- Administers the University's applicant tracking system ( NeoEd
), including requisition workflows, approval routing, templates,
user access, and reporting.
- Handles the day-to-day recruitment and hiring processes for
faculty, administrators, staff, and student employees, partnering
with hiring managers, search committees, and campus offices to fill
positions efficiently and in compliance with University
policy.
- Guides hiring managers on position descriptions, interview
practices, candidate evaluation, and screens or interviews
candidates as needed.
- Creates requisitions and job postings and assists managers with
moving candidates through each stage of the hiring process in the
applicant tracking system.
- Oversees the high-volume student employment hiring cycle,
including requisition and approval processes, onboarding workflows,
and coordination with the offices that support student
employment.
- Carries out the University's sourcing and posting strategies to
build qualified, diverse candidate pools, recommends improvements,
and ensures postings are accurate, current, and compliant.
- Monitors recruitment data and reports on key measures such as
time to fill, application volume, source effectiveness, and
applicant flow, and recommends process improvements.
- Ensures recruitment and onboarding activities meet federal,
state, and local requirements, including EEO, I-9, and background
check requirements.
- Works alongside the HR Manager and student workers on
recruitment and onboarding operations, and works under the
direction of the Vice President for Human Resources, with the
system access needed to carry out these responsibilities.
Departmental Support
- Cross-trains in benefits and leave administration processes and
provides administrative and operational backup support to other HR
functions as needed, under the direction of the designated HR
supervisor .
- Contributes to HR policies, procedures, and special projects as
assigned by the Vice President for Human Resources.
- Performs other duties and special projects as assigned.
Essential functions may change from time to time as the needs of
the University require.
Requirements
Education
- Bachelor's degree required, preferably in human resources,
business, information systems, or a related field .
- Master's degree preferred.
Experience
- Minimum of two years of experience in human resources,
preferably in HRIS administration, HR data analysis, or HR
reporting.
- Demonstrated experience with recruitment or hiring operations,
including requisition management and applicant tracking, in a
high-volume environment.
- Experience in higher education preferred .
- Experience with specific HR systems is preferred, not required:
Banner (Ellucian) and Argos, NeoEd or a comparable applicant
tracking system, and ADP.
Competencies, Knowledge, Skills & Abilities
- Advanced proficiency with Excel and reporting tools; ability to
run reports, analyze large data sets, and define reporting
requirements for others to build.
- Strong analytical and problem-solving skills, with attention to
detail and a commitment to data accuracy.
- Working knowledge of employment law and compliance requirements
related to hiring and HR records.
- Ability to translate business needs into system requirements
and explain technical issues clearly to non-technical
audiences.
- Excellent written and verbal communication and strong customer
service skills, with the ability to build strong relationships with
faculty, staff, administrators, students and other constituents
.
- Ability to manage multiple priorities and meet deadlines in a
fast-paced environment with seasonal peaks.
- Sound judgment and the ability to maintain strict
confidentiality of sensitive personnel information.
- Ability to work collaboratively and to build effective
relationships with partner offices and vendors.
Supplemental Information
Physical Demands & Work Environment
This position is primarily performed in an office environment with
frequent computer use, including sitting, typing, and viewing a
screen for extended periods
