Associate (Project Management Specialist), Organizational Change Management

implement a new budgeting software and the associated streamlining of our budgeting processes and reporting and 3) Procurement Transformation the initiative to take key findings from our procurement review to support the implementation. These projects will help modernize Indiana University's financial process, structure, and systems to strengthen the financial health of IU now and in the future. This position is housed within the VPCFO organization and reports directly to the Associate Vice President of Financial Enterprise Engagement.

Department-Specific Responsibilities

• Designs and executes end-to-end change management strategies guiding stakeholders through awareness, adoption, and long-term ownership to drive cultural alignment across transformation initiatives.
• In partnership with VPCFO Communications, UCM, and external consultants, create tailored communication plans, leadership talking points, and messaging that clearly articulate the scope, technology shifts, and business rationale (the What and Why) behind project goals.
• Conducts stakeholder impact assessments to identify risks, manage resistance, and build strong working relationships across Indiana University campuses and central administrative units.
• Develops and delivers targeted training programs that equip campus users to comfortably navigate new platforms, tools, and processes.
• Facilitates project committees, working groups, and external vendor interactions to ensure cross-functional alignment, secure buy-in, and navigate institutional governance workflows.
• Defines project scope, goals, and key deliverables while providing regular status, governance, and decision-making updates to the Core Team and Executive Management.

General Responsibilities

• Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Matrix manages teams to develop, evaluate, and revise project processes.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, contract finalization, and development of requirements and specifications.
• Provides guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field (preferably in finance, accounting, data analytics, information systems or related field)

Preferred

• Advanced degree (MBA, or related discipline)

WORK EXPERIENCE

Required

• 5 years of relevant experience

Preferred

• 5 years Organization Change Management field experience, finance, compliance, audit, operational planning, or related experience
• Proven excellence in organizational change management
• Higher education, public sector, or governmental organization experience strongly preferred
• Experience managing IT implementation, ideally in a finance function.

LICENSES AND CERTIFICATIONS

Preferred

• Change Management (i.e., Prosci or similar) certification

SKILLS

Required

• Ability to drive multiple projects to successful completion.
• Demonstrates project management skills.
• Proficient written and verbal communication skills.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Highly thorough and dependable.
• Ability to lead/manage others.

Preferred

• Demonstrates excellent judgment and decision making skills.
• Effective conflict management skills.
• Ability to represent the company with external constituents.
• Demonstrated ability to communicate and collaborate effectively with individuals at all organizational levels, including executive leadership, staff, and external partners.
• Diplomacy and sound judgment in managing sensitive and confidential information.
• Proven success managing large-scale, multi-disciplinary projects in dynamic, complex environments.
• Excellent facilitation, collaboration, and negotiation abilities.
• Exceptional emotional intelligence, relationship-building skills, and the ability to influence without formal authority.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana or Indianapolis, Indiana

Advertised Salary

$115,000 - $125,000 annually, depending upon qualifications

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234