Campus Life ASG Assistant

As per Bates Professional Technical Employees (PTE) agreement, Section 21.1, this position will be open to all permanent bargaining unit members for a minimum period of 5 days.

ESSENTIAL FUNCTIONS & OTHER DUTIES

Essential Duties

• Support ASG promotion, recruitment, development, operations and workflow, using the training programs and standards set by the manager. Update manager on a regular basis on ASG activities.
• Attend all ASG meetings and Campus Life activities.
• Assist with assessing and analyzing student needs, interests and activities through surveys, interviews, etc.
• Coordinate and complete ASG officer new hire paperwork in accordance with HR procedure.
• Assist with ASG officer training with supervisor per the pre-established training programs and standards.
• Support assigned councils, committees and development/training programs by scheduling attendees and locations, preparing agendas, taking minutes at meetings, copying and preparing material as needed, and room setup.
• Planning, development, promotion, and implementation of student life programming activities and events.
• Facilitate student representation on councils and committees.
• Present internal budget proposals to the ASG Budget Committee.
• Coordinate bus pass issuance and help troubleshoot end-user application using vendor resources.
• Assist Esports and Student Clubs Assistant as needed.
• Facilitate travel for students to, leadership training workshops, and off-campus programs, including overnight trips.
• In the absence of the manager, oversees the daily operation of the Campus Life and Activity centers, student employees, interns and volunteers.

Other Duties

• Provide excellent customer service duties including responding to inquiries, referring to other departments/staff as appropriate, providing information on center and community resources, and assisting customers in appropriate use of center computers.
• Communicate CLA and ASG events and information to students via student eNews and Canvas announcements.
• Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
• Participate actively and collaboratively on committees for college as needed, including but not limited to, staff recruitment, college councils, etc.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Knowledge, Skills and Abilities

• Intermediate computer skills including MS Office, internet, email, social media and graphic design software.
• Accurate recordkeeping.
• Analytical/problem-solving skills (e.g. exercise independent judgement to resolve issues, apply critical thinking,
• Interpersonal skills (e.g. effective team member/leader, calm demeanor under pressure, effective use of de-escalation techniques, works well with diverse group of people)
• Managing priorities/deadlines, planning/organizing skills (e.g. must exercise good judgement for the prompt completion of responsibilities; ability to organize, set priorities, coordinate activities, meet deadlines)
• Adaptability (e.g. comfortable working in a highly collaborative environment)
• Leadership skills (e.g. demonstrated ability to develop, maintain and lead a teamwork environment)
• Excellent communication skills; ability to effectively communicate verbally and in writing with diverse internal and external audiences through college approved communication; must be able to communicate effectively with people at all levels under stressful conditions.
• Demonstrated ability to provide professional, courteous and responsive customer service with internal and external audiences of the College.
• Model professional decorum, discretion and mutual respect within and outside of the college.
• Maintain regular and reliable attendance on the job to best support business needs of the department and college.
• Consistently maintain confidentiality and sensitivity with internal and external audiences.
• Perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system; stay abreast of trends and regulations to ensure effectiveness and compliance.
• A demonstrable understanding of the mission, values, goals and objectives of Bates Technical College.
• Ability to communicate, understand instructions and recognize hazardous, unsafe or poisonous materials and/or products.
• Demonstrated understanding and ability to acknowledge and respect individuals values and opinions to foster a harmonious working relationship with colleagues and/or students.
• Demonstrated ability to maintain a professional demeanor while recognizing and acting appropriately in order not to jeopardize the physical and mental stability and safety of colleagues and/or students.

Conditions of Employment

• Per Washington State guidelines, Bates Technical College is a fully vaccinated campus and will require all staff and students to provide proof of vaccination status or request a medical or religious exemption.
• Once offer of employment is made, a background check including criminal record history will be conducted. Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position.
• This position has been designated as a bargaining unit position represented by Bates Technical College local union.
• Employee association membership or payment of a representation fee within 30 days of employment.
• Valid Washington State Drivers License.
• Work flexible hours when needed.

QUALIFICATIONS

Minimum Qualifications

• High School Diploma/GED and three years of relevant experience OR
• Associates degree and one year of relevant experience

Allowable Substitution
If necessary, alternative combinations of education and experience may be evaluated by the Human Resources Office for comparability.

Preferred Qualifications

• Bachelors Degree
• Experience with student life programs