CCSS Scholarship and Stewardship Coordinator

Job Summary: The CCSS Scholarship and Stewardship Coordinator creates processes and procedures and oversees the administration of annual scholarship and endowed accounts for the Capstone Center for Student Success (CCSS). Oversees award decisions and stewardship of scholarships. Creates processes and procedures for departmental scholarship decisions, ensuring that departments are handling the scholarship processes and procedures appropriately within their departments. Provides guidance for departmental award decisions. Maintains detailed database of all scholarship funds available, their source, and MOA award criteria. Reviews and updates database regularly to ensure that all scholarship funds are being appropriately allocated. Establishes and executes stewardship guidelines and stewardship plans for all CCSS endowments and gift funds.

Additional Department Summary: The Capstone Center for Student Success provides programs, services, and strategic initiatives that support student persistence, retention, graduation, and overall academic success.

This position oversees a growing portfolio of scholarship and gift funds, supports alignment with donor intent and institutional priorities, and develops systems to monitor fund activity, student impact, expenditures, balances, and distributions. Provides project management, budget oversight, data analysis, communication support, and operational leadership for initiatives connected to student-success funding within the Center overall. Ensures that scholarship and endowment resources are administered responsibly, communicated clearly, and used effectively to advance the mission of the Capstone Center for Student Success and The University of Alabama. Provides leadership for the administration, stewardship, reporting, and continuous improvement of scholarship and fund management processes in partnership with Advancement, Financial Affairs, CCSS leadership, and other campus partners.

Required Minimum Qualifications: Bachelor's degree and two (2) years of scholarship, stewardship, or financial aid experience; OR master's degree or higher and some scholarship, stewardship, or financial aid experience.

Skills and Knowledge: Excellent verbal and written communication skills. Strong organizational and analytic skills. Knowledge of, or ability to learn, University systems and reporting tools used for scholarship administration, student records, fund management, advancement reporting, budgeting, and data tracking, including systems such as Banner, ASAM, DENNY, and related institutional platforms.

Preferred Qualifications: Experience managing programs, projects, budgets, scholarships, gift funds, endowment funds, or related financial/operational processes in a higher education, nonprofit, advancement, student services, or similarly complex administrative environment (7+ years). Experience preparing reports, tracking financial or programmatic data, coordinating with multiple stakeholders, and handling confidential student, financial, donor, or institutional information with discretion.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights: Workplace discrimination is illegal poster.

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