Provides a variety of departmental counter services providing
information to students, and the general public regarding the rules
and regulation of the department, how to complete forms, where to
get information. (E)
Takes meeting notes and draft minutes for various committees;
types and proofreads correspondence, memoranda, bulletins, reports,
schedules, agendas, lists, examinations, forms, labels or other
materials from straight copy, rough draft, notes or transcription
equipment. (E)
Maintains a variety of logs, records and files related to
assigned office; sort, classify and file materials in alpha,
numeric or other established sequences. (E)
Distributes various forms and provide information and
assistance to students, the public and staff in an accurate and
timely manner. (E)
Perform a variety of duties including receptionist duties and
answer telephones; taking and relaying messages; greeting students
and the public and providing routine information; directs inquiries
to the appropriate person or office; makes telephone calls to
request, provide or verify information as directed. (E)
Operates a variety of office equipment, such as typewriter,
calculator and copy machine; operates computer equipment to enter
and retrieves data, maintain records and generates reports.
(E)
Maintains supplies and materials inventory of assigned area as
required; orders, receives and distributes materials, equipment and
supplies as directed. (E)
Assures the timely duplication and distribution of a variety of
records, reports and other materials as directed. (E)
Performs variety of clerical work such as posting records,
making arithmetic computations and securing information from
clearly indicated sources, entering and retrieving data from
computer following established formats; schedules and attends
meetings. (E)
Types and performs other clerical duties for the assigned
supervisor, and other staff members as directed. (E)
Schedules appointments and meetings; maintains various
schedules and calendars; coordinates variety of event activities
including scheduling, logistics, invitations, RSVP's, follow up,
and requesting equipment. (E)
Sorts and distributes incoming U.S. and District mail and
Fed-Ex; prepares and mails departmental mailings, including
meetings packets, and invitations. (E)
Coordinates, edits, maintains schedules and departmental
assignments. (E)
May provide work direction to student and hourly workers, and
volunteers if assigned.
Performs other related duties as may be assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE : Any combination equivalent to:
graduation from high school and one year of clerical experience
generally related to the duties and responsibilities of the
class.
KNOWLEDGE OF:
- Modern office practices, procedures and equipment.
- Record-keeping techniques.
- Correct English usage, grammar, spelling, punctuation and
vocabulary.
- Telephone techniques and etiquette.
- Interpersonal skills using tact, patience and courtesy.
- Office machines including computers and applicable
software.
ABILITY TO:
- Perform a variety of clerical duties involving typing, filing
and maintaining records or reports in support of a special program
or District function.
- Learn and apply laws, rules, regulations involved in assigned
clerical activities.
- Add, subtract, multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Type at 45 words net per minute from clear copy.
- Operate a variety of office equipment including computer,
calculator, copier and typewriter.
- Operate a computer terminal to enter data, maintain records and
generate reports.
- Meet schedules and time lines.
- Maintain records and prepare reports.
- Answer telephones and greet the public courteously.
- Communicate effectively both orally and in writing.
- Work cooperatively with others.
- Work under pressure with frequently changing deadlines.
- Work evenings and weekends upon request.
- Work independently and follow through on assignments with
minimal direction.
- Apply discretion in dealing with confidential matters.
- Collect and relay information accurately and with
diplomacy.
OTHER INFORMATION
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES : Not
applicable – no permanent full-time staff to supervise.
CONTACTS : Co-workers, students, other departmental
personnel, vendors, contractors, and the general public.
PHYSICAL EFFORT :
Requires the ability to exert some physical effort, such as
walking, standing and light lifting, bending at the waist, kneeling
or crouching to retrieve and maintain files. Minimal dexterity in
the use of fingers, limbs and body in the operation of office
equipment.
WORKING CONDITIONS :
Normal office environment, subject to interruptions.
APPLICATION PROCESS
This position requires the following documents to be attached to
your online application in order to be considered:
- Application
- Current resume
- Letter of intent that addresses minimum and desirable
qualifications.
- Typing Test/Certification must be current within one year and
must include name, date and net words per minute (NWP).
Applications with incomplete information (i.e., statements such as
"see resume") or missing documents will not be considered.
SUPPLEMENTAL INFORMATION
- Each recruitment is conducted independently from others;
therefore, interested parties need to submit separate complete
application packages for each position they apply.
- Applicants may be subject to passing an examination
(written/technical), as appropriate to the requirements of the
position.
- Residency within a reasonable geographical area of the college
may be necessary.
- Travel expenses for pre-employment interviews and employment
processing will not be authorized.
VISA
AVC does not sponsor visas.
ACCOMMODATIONS
If you have, any questions or concerns/if you require
accommodations for the application process in compliance with the
Americans with Disabilities Act, please contact the Human Resources
Office at (661) 722-6311.
COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY
EMPLOYER
Antelope Valley Community College District (AVC) is committed to
employing administrators, faculty, and staff members who are
dedicated to student success. AVC recognizes that diversity in the
academic environment fosters cultural awareness, promotes mutual
understanding and respect, and provides suitable role models for
all students.
AVC is committed to hiring processes that support equal
opportunity, diversity, and provide equitable consideration for all
candidates as required in federal and state laws and regulations.
To find out more about AVC, please visit our website at
avc.edu.
______________________________________________________________________
Annual Security Report is provided by Antelope
Valley College for prospective students and employees. A copy of
this report is available at http://www.avc.edu/administration/police
