Clinical Placement Specialist

Associate Deans in enrollment management. Maintains necessary records, relationships and contracts.

Characteristic Duties and Responsibilities (include, but not limited to)

ESSENTIAL DUTIES AND RESPONSIBILITIES:
This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

Review planned courses and enrollments with Associate Deans and develop clinic placement schedules. Create systems and processes to schedule clinical experiences for students and instructors in Nursing and Allied Health programs based on site, instructor, and student availability. Coordinate with students, faculty and clinical sites to ensure all placement requirements are met by students and faculty according to established deadlines. Conduct clinical onboarding orientation for faculty and students about processes and requirements. Confidentially track, maintain, and submit required documentation to clinical sites, including criminal background checks, drug screens, health requirements, and other relevant, required documents within the compliance/credential-tracking system. Collaborate and communicate with faculty and staff regarding clinical schedules and experiences. Monitor course and clinical enrollment; open or cancel sections and place permits as required for program students. Develop and maintain relationships with new and existing clinical site liaisons to gather information on future placement availability and address placement concerns. Work with faculty and clinical liaisons to improve placement processes and coordinate clinical contract agreements. Attend and participate in local and regional meetings and training as directed. Pursue ongoing professional development, maintain occupational competency, and ensure knowledge of current laws and regulations related to healthcare professions. Participate in related assignments and special projects of a similar nature and level.

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Communicate professionally both orally and in writing.
• Build relationships through strong customer service skills with internal and external contacts.
• Proficient with computer software applications including spreadsheets and databases.
• Apply knowledge of health field terminology.
• Solve problems and work toward solutions between internal and external customers.
• Ability to manage complex projects.
• Strong attention to detail for accurately inputting large volumes of data.
• Ability to work independently, as a part of a team, and/or with minimal supervision.
• Ability to apply critical thinking and problem-solving skills to work processes.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

1. Associate’s Degree in Healthcare Administration, Office Management, Business Management, or healthcare field preferred.
2. Two (2) years of experience coordinating schedules, or placements, including tracking compliance documentation and working with external partners. Experience in a healthcare, clinical, or healthcare education setting preferred.

Supplemental Information

All applicants must attach the following to the online application.

1. Resume (required)
2. Cover letter (required)

Hours
Hours are Monday through Friday, 8am-4:30pm.

Interviews
Selected candidates will be invited to participate in an on campus interview on Friday, November 20, 2026. This position is a fulltime position and will be available to start on January 4, 2027.

Internal team members are encouraged to grow their careers at WCTC! To be eligible to apply for a new role, employees must be in their current position for at least six (6) months.

WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:

• Competitive compensation
• Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
• Generous time off and holiday schedule
• Eligibility in the Wisconsin Retirement System (ETF)
• Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
• Well-being activities to support personal and professional well-being
• Collaborative and supportive team environment

*Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment-based visa sponsorship.*