College Communication & Events Coordinator I

Excellent organizational skills; ability balance multiple, overlapping tasks and work collaboratively with a team.

Exceptional interpersonal skills and written communication skills.

Ability to think and act independently.

Excellent time management skills.

Ability to prioritize tasks and meet deadlines.

Self-motivated

Preferred Qualifications

• Bachelor's degree in business and related field and three years of demonstrated event planning, marketing and/or recruitment experience, preferably in higher education.
• Experience working with a diverse student population.
• Event planning experience.

Essential Functions and percent of time

Event Planning and Coordination - (40%)

• Oversee all logistical aspects of on- and off-campus events, including scheduling, venue selection, vendor negotiations, transportation and accommodations, catering, audiovisual setup, and compliance with university policies to ensure a seamless, high-quality experience for all participants.
• Develop cost estimates, track expenses, process invoices, and manage contracts to ensure events are delivered within budget while maintaining fiscal accountability.
• Create and manage detailed event timelines; distribute schedules, invitations, menus, and other key information to participants, facilitators, and stakeholders to ensure alignment and preparedness.
• Identify potential safety, logistical, or compliance risks during the planning process; respond quickly and effectively to unexpected challenges to maintain smooth event execution.
• Promote events through multiple channels (twitter, Facebook, college website, newsletters, etc.), manage promotional inventory and giveaways, coordinate high school career fair participation, and analyze event outcomes to identify trends and implement improvements for future programming.

Communication & Collaboration - (30%)

• Act as a primary liaison among internal teams, clients, and external stakeholders, ensuring the timely exchange of accurate information, fostering collaboration, and aligning messaging with the college's strategic goals.
• Prepare, proofread, and format all event-related documentation and communications with meticulous attention to detail, ensuring accuracy, clarity, and full compliance with the university's branding and style standards.
• Create engaging, audience-specific content for social media platforms, the college website, newsletters, and other digital outlets to promote the college's programs, events, and initiatives while enhancing brand visibility.
• Research, write, and edit compelling content for alumni and student newsletters, highlighting key events, fundraising efforts, student organization activities, and other initiatives that strengthen community engagement.
• Partner with the Department of Marketing and Communications to conceptualize, design, and produce event collateral, promotional campaigns, and targeted communications that drive participation and support institutional objectives.

Other related duties: (30%)

• Serve as a knowledgeable backup to the advising team by monitoring and responding to advising-related emails, addressing student inquiries, and managing appointment scheduling to ensure uninterrupted student support services.
• Prepare, update, and distribute academic fact sheets and related materials to assist students in understanding degree requirements and making informed course selection decisions.
• Manage the daily operations of the front desk, including the recruitment, hiring, training, supervision, and scheduling of student workers to ensure professional, efficient, and welcoming service to all visitors.

Working Conditions

• Typical Office Environment.
• Requires some weekend and evening work.
• Required to be on call during 6-day Ohio Business Weekly Camp.
• To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
• Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

First Consideration Date: 05/22/2026