Department Campus Planning
Compensation $45,000.00 to Negotiable Annual
General Description / Primary Purpose
The Coordinator Budgets provides budgetary, financial, purchasing, and operational support for Facilities Planning under the direction of department leadership. This position assists with the development, administration, monitoring, and reporting of departmental and project budgets while coordinating purchasing, accounts payable, P-card reconciliation, financial reporting, and related fiscal processes. The Coordinator serves as a key resource to departmental leadership and staff by coordinating…
financial operations, supporting budget planning activities, producing financial reports, and ensuring compliance with applicable University policies and procedures.
Job Functions
Budget Administration
- Administers departmental operating and capital budgets with general oversight form Assistant Director.
- Advises leadership on budget strategy and internal controls.
- Exercises authority to approve expenditures within established limits.
- Develops financial procedures and internal controls.
- Produce and maintain financial reports utilizing Workday and other financial systems to support operational and budgetary decision-making.
- Independently analyzes financial trends and recommends corrective action.
- Coordinate purchasing and accounts payable activities, including direct purchases, invoice processing, and vendor payments.
- Serve as departmental delegate for P-card holders and coordinate the reconciliation, review, and documentation of transactions.
- Process revenue reimbursements and other financial transactions.
- Assist with preparation of required Board of Governors, University, and departmental financial reports.
- Makes independent determinations regarding financial compliance and fiscal management.
- Perform budget-related duties as back-up to the Assistant Director of Budgets.
- Exercise sound judgment in handling confidential financial and personnel information.
Office Operations
- Maintain position descriptions for new, vacant, and existing positions.
- Coordinate personnel-related documentation and administrative processes within the department.
- Provide administrative support for special projects, departmental initiatives, meetings, and other activities as assigned.
- Serve as a resource to departmental staff, vendors, and University stakeholders regarding budget, purchasing, and financial processes.
- Respond to and resolve inquiries related to financial, purchasing, and operational matters.
- Coordinate communication and information flow among departmental personnel and campus partners.
- Support departmental operations through effective coordination of fiscal and administrative activities.
Supervisory Responsibilities
- Supervise assigned OPS employees and/or student assistants.
- Train, assign, and review work performed by support personnel.
- Monitor completion of assigned work and provide ongoing guidance and support.
Required Qualifications
Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
Organization
Mission Statement
Our student-centered mission is to create the next generation of thinkers, leaders, and problem solvers with the knowledge and experience to uniquely change the world.
Vision Statement
University of North Florida will be the higher education nexus where diverse students, faculty, and organizations from around the world collaborate to creatively innovate for the advancement of society.
Values
We achieve excellence in all we do; we are an institution of uncompromising character; we lead with humility, humanity and integrity.
Integrity – We do the right thing for the right reason at the right time.
Respect – We treat everyone with kindness, we are informed by the perspectives of other, and we draw strength from our differences.
Accountability – We are responsible for how the outcomes of our actions affect others and our environment.
Innovation – We harness creativity and talent to turn challenges into opportunities and problems into solution in a uniquely UNF way.
Strategic Goal
University of national prominence and distinction with North Florida as our catalyst and student success as our mantra. Learn more about UNF's 2020-2025 Strategic Plan.
Statement of Unity
UNF stands in unity and solidarity with all members of our community, regardless of genetic information, race, color, religion, age, sex, disability, gender identity and expression, sexual orientation, marital status, national origin, or veteran status. We are proud of the diversity in our students, faculty and staff.
We strongly condemn acts of hate and bigotry as antithetical to the university's core values of mutual respect and civility. Actions and words that seek to deny human beings full membership in the broader moral community on the basis of arbitrary characteristics are intolerable. We stand opposed to violence in language or in action, and we see these as a threat to the mission of UNF as a public university that is committed to intellectual and cultural growth and civic awareness.
We pledge to stand with and for those who are the most vulnerable members of our community and to take actions that help our students and fellow employees feel safe and know that they are safe. We affirm UNF's unreserved commitment to student success within a diverse, supportive campus culture. We seek to embody the ideals of a free and democratic society, and we fully support and value each member of our community.