Job Description:
- Are you committed to delivering high-quality customer service and support?
- Have you worked in a tertiary education environment or a similar complex organisation?
- Do you have experience coordinating complex schedules, timetables, or administrative processes?
Kōrero mō te tūranga - About the role
Te Herenga Waka - Victoria University of Wellington is currently recruiting a Course Administration and Timetabling Coordinator to join the Course Admin and Timetabling team on a permanent, full-time contract.
The Course Administration and Timetabling Coordinator will help the Course Administration and Timetabling team achieve its goals by focusing on the effective delivery of academic programmes through ensuring that examination, timetabling and course administration services are efficient, compliant and well-coordinated. It also contributes to resource optimisation, system integrity, and a high-quality student experience, while strengthening organisational capability through process improvement and staff development.
Key responsibilities:
- Creating and maintaining the academic, tutorial and end-trimester exam timetables as well as appropriate reporting.
- Maintaining course administration and degree audit data to ensure up-to-date data is available for staff and students.
- Providing efficient and effective usage of rooms across the University.
- Working co-operatively with other university staff and units to ensure the accurate configuration and maintenance of course and qualification data.
Ō pūmanawa - About you
You will be a motivated, confident individual who relishes working autonomously as well as contributing positively to a high performing team. As a champion of effective time management and forward planning, you will be a highly organised self-starter and natural relationship builder who relishes working autonomously as well as contributing positively to a high performing team.
You will display highly competent administration skills and an ability to work methodically and keep on task till the work is completed. Knowledge of working in a tertiary education environment and/or with a timetabling system such as Time Edit or Syllabus Plus would be an advantage would be an advantage.
Role Description: Click here to see further information, including salary details.
If this link is not available, click 'apply' to view this on the University career's page.
Close date for vacancy: 15 November 2026.
Contact details for vacancy: If you have any questions regarding this role, please get in touch with Michael (michael.martin@vuw.ac.nz).
How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.
About Us
Mō Te Herenga Waka - About Our University
Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.
Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.
Posted: 2026-11-02