Development Coordinator-Annual Fund, Engagement, and Office Operations

administrative and production support for the Annual Fund, alumni engagement, stewardship communications, gift administration, and daily office operations. The coordinator supports solicitations and mailings, alumni and volunteer activities, Convocation and other events, acknowledgement processes, office purchasing and expenses, and constituent inquiries. Manages all gift processing, adjustments, acknowledgement and honor/memorial processes for all partners on the Divinity School Quad Supports gift reconciliation by researching discrepancies, compiling documentation, and processing corrections or adjustments Maintains biographical, attribute and event updates in Yale’s CRM Provides administrative support for Alumni Board activities and events Provides administrative support for alumni, friends, and student events both on campus and regionally Supports the production and execution of Annual Fund solicitations, including reviewing and routing mailing lists, monitoring production schedules, coordinating text and design edits with Central Development, facilitating approvals, maintaining project documentation, and confirming completion of scheduled mail and email activity. Facilitate postal and electronic mailings for office (class mailings, reunion appeals, monthly e-newsletters distribution lists) Provides administrative and production support for recurring stewardship communications, including scholarship letters, student thank-you notes, and seasonal mailings; prepares materials, coordinates signatures, and supports student participation in assembly and mailing projects. Supports Convocation logistics, including facilities requests, name tags, signage, supplies, ribbons, and student-event staffing. Manages office supplies, invoices, vendor set up, and department expense processing Coordinate travel arrangements for Alumni Engagement and Annual Fund staff Provides regular updates to the Alumni & Giving websites, creates new online giving links as needed Recruit, train & supervise student office and event staff Cross trains with colleagues to cover essential office processes including mini briefings, Hopper reporting and gift tracking Identify opportunities for AI use and help develop, test, document, implement, and maintain AI-assisted workflows and agents that improve team operations Be an active and engaged member of the YDS community activities, assisting in programming execution as helpful to colleagues and support YDS priorities May perform other duties as assigned. Required Skills and Abilities 1. 3+ years of related work experience. 2. Excellent interpersonal skills, including the ability to interact with donors, alumni, students, faculty, and staff. 3. Comfort with managing collaborative projects with short deadlines. 4. Advanced spreadsheet applications. 5. Familiarity with data analysis. Preferred Skills and Abilities 1. Experience with Microsoft Office applications 2. Knowledge of university fundraising (Blackbaud/Hopper) and financial systems (Workday), strongly preferred 3. Close attention to detail 4. Expert communication skills, in particular oral, writing, editing, and proofreading. Principal Responsibilities 1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreement, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education. Job Posting Date 10/16/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Benefits A general description of the benefits to be offered with this Clerical and Technical position is available at: Yale Benefits Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.