Dir of Purchasing

Primary Description of Work

The Department of Purchasing and Auxiliary Services is responsible for handling all procurement and auxiliary functions for the institution.

Work Schedule and hours

Monday - Friday

8:00 a.m. - 5:00 p.m.

Description of Responsibilities and Duties

• Oversee UNCSA's areas of Purchasing and Auxiliary Services which includes: Procurement, Central Receiving, Contract Management, Insurance, Surplus Property, Dining Services, Vending, Mail Center and E-Store/Campus Merchandise. Act as the primary liaison with members of the University, internal and external stakeholders, UNC System Office and the North Carolina Department of Administration and Purchase and Contract Division.
• Provide procurement expertise to university administrators and staff as needed, as well as address any purchasing matters as they arise while providing viable solutions to the campus.
• Provide direction and oversight to the auxiliary units including Dining Services, Mail Center, Vending and E-Store/Campus Merchandise; and ensure that the units are operating according to the university's policies and procedures with a focus on customer service, efficiency, and accountability.
• Work directly with the Dining Services contractor to ensure quality service delivery. Responsible for managing the contract including the ongoing monitoring of services to the campus along with the analysis of the financial components of the contract.
• Provide oversight to the management of the insurance database and ensure records are updated accordingly while meeting the insurance needs of the university.
• Oversee the contract management process for any contracts needing UNCSA approval, which includes evaluating all contracts and agreements to ensure compliance with institutional policies, legal standards, and financial objectives as well as analyzing contract terms to identify potential risks, ensure clarity and accuracy.
• Oversee surplus property by ensuring that property is accounted for and disposed of properly following state regulations while working with other departments to find solutions for campus needs.
• Oversee the purchasing card program ensuring compliance and proper oversight.
• Provide guidance and direction for the assigned team while developing and implementing procedures to enhance efficiency and compliance. Stays updated on purchasing regulations, industry trends and best practices to enhance the procurement process and all responsible functions.
• Identify and assess potential risks and develop strategies to mitigate them. Ensure compliance with relevant regulations and ethical practices while operating within and monitoring applicable funds and budgets.
• Responsible for building a strong functioning team with a priority on serving and training our campus on the procurement process as well as other department functions while continuously monitoring auxiliaries for optimal customer service, sustainability and efficiencies.
• Perform other duties as assigned by the Associate Vice Chancellor for Finance

Minimum Qualifications

Prior experience with a UNC System School, familiarity with Banner and a post-Baccalaureate degree is preferred.

Preferred Qualifications

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Terms of Employment

P1 PrsnlLv EHRA 17.33 12 Month

Knowledge, Skills and Abilities

Strong Communication, Supervisory, Analytical and Leadership skills

Open Until Filled

Yes

Salary Range

Commensurate with education and experience