Job Summary
The Education Initiatives Project Specialist is a member of the
Education Initiatives team at the Renée Crown Wellness Institute
and works closely with the Director of Education Initiatives and
the Program Manager to advance a portfolio of undergraduate
education programs and strategic initiatives. The position helps
turn Education Initiatives priorities into well-organized,
executable projects by developing plans, coordinating work across
teams and partners, and making sure both project results and
day-to-day operational needs stay on track.
This role combines project management with hands-on operations and
program implementation. The successful candidate will be able to
see the larger goals of an initiative while also managing the
details that make the work possible. This includes developing
project plans, organizing work across multiple contributors,
anticipating dependencies, and handling the scheduling, meetings,
travel, events, and administrative processes that keep the work
moving. The role requires strong judgment, exceptional organization
and follow-through, and the ability to work effectively with people
who bring different areas of expertise.
We are looking for someone who enjoys bringing clarity and
organization to complicated work and is comfortable moving between
the big picture and the details. The ideal candidate anticipates
what needs to happen next, communicates well with a wide range of
colleagues and partners, and enjoys creating systems and processes
that make work easier and more effective. An interest in the
Institute’s mission and in supporting the well-being of young
people through education is important to success in this
role.
CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a
workplace where all individuals are treated with respect and
dignity, and we encourage individuals from all backgrounds to
apply, including protected veterans and individuals with
disabilities.
Who We Are
The Crown Institute’s research focuses on practices, programs, and
policies that foster wellness among children and youth, families
and caregivers, educators, and mental health and health providers.
Scholars in multiple fields work together and in partnership with
families, teachers, young people, and community members.
What Your Key Responsibilities Will Be
Project Management and Strategic Initiatives
- Provide project management for a portfolio of Education
Initiatives projects and strategic initiatives, with assignments
and priorities evolving based on the needs of the team and
Institute.
Develop and maintain project plans using backward planning and
other project management approaches to establish and document
project scope in collaboration with project leads and define
timelines, milestones, results, roles and responsibilities,
dependencies, and action items.
Translate project goals and decisions into clear work plans and
actionable next steps; track progress and follow up with team
members and partners to ensure commitments and deliverables move
forward.
Establish and maintain project management systems, including
Asana boards, project documentation, status tracking, and other
tools that provide project teams and leadership with insight into
progress, responsibilities, decisions, and upcoming needs.
Coordinate projects across Education Initiatives team members,
other Institute teams, university partners, vendors, contractors,
and other collaborators, including work that spans curriculum,
finance and administration, communications, technology, and
external partnerships; ensure requirements, decisions, and results
are effectively communicated across teams.
Monitor project schedules, outputs, and dependencies.
Anticipate upcoming needs and identify potential barriers or gaps.
Work with project leads and partners to adjust plans and develop
solutions as projects evolve.
Develop and improve project workflows, templates,
documentation, and organizational systems so that work is clearly
organized, accessible to collaborators, and able to be implemented
consistently across projects and partners.
Provide project status updates, reports, and other
documentation to Education Initiatives leadership and project
partners as needed.
Education Initiatives Operations
- Manage complex scheduling and meeting coordination for
Education Initiatives projects and programs, including scheduling
across Institute leadership, project teams, university partners,
vendors, and external collaborators; use an understanding of
project priorities, deliverables, and dependencies to determine
appropriate timing, sequencing, and participation.
- Coordinate meeting preparation, logistics, and follow-through,
including developing agendas in collaboration with project leads,
arranging space and technology, documenting key decisions and
discussion, and translating meeting outcomes into clear action
items, owners, timelines, and updates to project plans.
- Coordinate operational and logistical support for student- and
employee-facing programs, including recurring Communities of
Practice, research seminars, events, convenings, and other
Education Initiatives activities; coordinate space and technology
needs, food and supplies, participant communications, and on-site
support.
- Coordinate domestic and international travel for Education
Initiatives programs and participants, including flights,
accommodations, ground transportation, itineraries, participant
communications, and related logistics.
- Partner with the Institute’s Finance & Personnel Team to
coordinate contracts and agreements with vendors, contractors,
community partners, and collaborating institutions, including
required documentation and University approval processes; track
contract status, invoices, payments, and other administrative
milestones.
- Coordinate program-related financial and administrative
transactions in partnership with the Finance & Personnel Team,
including purchasing and procurement, travel reimbursements, vendor
and contractor payments, student stipends, scholarships, and other
program expenses; support tracking of project and event revenue and
expenses.
- Maintain project and program information in relevant Institute
databases, tracking systems, shared platforms, files, and records,
ensuring information and documentation are accurate, current,
organized, and accessible to appropriate team members.
- Participate in Institute-wide meetings, activities, and
operational processes and collaborate with other Crown Institute
teams to support shared priorities and effective cross-team
workflows.
Program and Initiative Implementation
- Coordinate implementation of new and evolving Education
Initiatives programs and projects, helping move initiatives from
planning and design through launch and ongoing operation.
- Work with program staff and subject-matter experts to organize
curriculum, program content, requirements, and supporting materials
into clear and consistent structures that can be effectively
implemented by university partners, vendors, and other
collaborators.
- Coordinate technology implementation across program and
curriculum teams and external technology partners; organize
requirements, content, decisions, assets, timelines, and results to
support effective development and implementation.
- Coordinate vendors, contractors, university partners, and other
external collaborators supporting program implementation, including
coordinating timelines, communicating project requirements,
tracking results, coordinating needed information and approvals,
and maintaining relevant project documentation.
- Develop and design project and program materials, including
presentations, one-pagers, meeting materials, program
documentation, and other digital or printed materials; collaborate
with the Institute’s communications team, designers, and other
partners as appropriate.
- Coordinate program and project communications, including
drafting and proofreading materials, gathering input from
appropriate contributors, and managing review and distribution
processes.
What You Should Know
- This position follows the Crown Institute’s hybrid work
schedule and requires regular on-site work in Boulder, Colorado,
with a minimum of two days per week in the office.
- This position requires occasional domestic and international
travel.
- This position is not eligible for visa sponsorship now or in
the future.
- Anticipated start date is January 18,2027.
What We Can Offer
The annual hiring range for this position is $65,500-$70,000.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. In fact, CU Boulder has been named one of
Forbes' America's Best
Large Employers , ranking #4 among large employers in Colorado
and #28 among universities nationwide. Explore additional perks and
programs through the
CU Advantage program.
Be Statements
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
- Bachelor’s degree and 1+ years of relevant professional
experience in project management, program operations, higher
education administration, or a combination of related
experience.
- An equivalent combination of education and/or relevant
experience may substitute.
- Experience managing or coordinating complex projects and/or
program operations involving multiple collaborators, timelines,
results, and logistical or administrative requirements.
What You Will Need
- Strong project management and organizational skills, with
demonstrated ability to manage multiple concurrent priorities,
timelines, and results and adapt as project needs evolve.
- Excellent attention to detail and ability to bring structure,
organization, and follow-through to complex or evolving work.
- Strong judgment and problem-solving skills, including the
ability to anticipate needs, recognize dependencies and potential
barriers, and determine appropriate next steps.
- Outstanding written and verbal communication skills, including
the ability to synthesize information, document decisions, and
communicate clearly with internal and external partners.
- Strong interpersonal and collaboration skills, with the ability
to coordinate effectively across individuals with different areas
of expertise, roles, and organizational levels.
- Ability to thrive independently with moderate supervision, take
initiative within the scope of the role, and recognize when to seek
input, elevate issues, or engage additional partners.
- Proficiency with Microsoft Office Suite, including Outlook,
Word, Excel, and PowerPoint, and demonstrated ability and
willingness to learn new project management, administrative, and
technology systems.
- Dedication to the mission and values of the Renée Crown
Wellness Institute and interest in contributing to education
initiatives that support the well-being of young people.
- Willingness to incorporate feedback and a dedication to
continued learning and professional growth.
What We Would Like You to Have
- Master’s degree.
- 3+ years of experience in project management, program
operations, higher education administration or a similarly complex
education-focused organization.
- Experience working with undergraduate education programs,
student-facing initiatives, or related academic programs.
- Experience coordinating complex scheduling and meeting
logistics across multiple partners.
- Experience using Asana or other project management
software.
- Experience coordinating complex domestic or international
travel, events, programs, or convenings.
- Experience working with vendors, independent contractors,
community partners, or other external collaborators, including
related contracts, purchasing, reimbursements, or payment
processes.
- Experience coordinating technology implementation or working
across program/content teams and external technology partners.
- Experience organizing curriculum or educational content for
implementation across programs, institutions, or digital
environments.
- Experience with university administrative systems, including
Concur or similar travel and expense management systems.
- Experience with Qualtrics.
- Experience writing or contributing to funding proposals.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
11/1/26 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
