Employee and Labor Relations Coordinator

Key responsibilities include managing highly sensitive documentation, maintaining employee relations databases, coordinating logistics for negotiations, conducting research to support organizational labor strategies, supporting employee probationary and evaluation processes, and providing administrative support to ensure continuation of services and operations.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Duties & Responsibilities

Labor and Employee Relations

• Provides support to the Director of Labor and Employee Relations in personnel matters which may include interpreting and applying Collective Bargaining Agreements, grievance processing, gathering and processing data, and other confidential matters that require special handling
• Gathers documentation, prepares files, and coordinates communications with associations, employees, and supervisors.
• In consultation with the Director of Labor and Employee Relations or HR Operations Manager advise managers on developing and communicating performance expectations and on appropriate courses of action to take when employees do not meet expectations.
• Maintains and updates labor and employee relations systems and ensures appropriate timely communication with stakeholders.
• Develop, deliver, and maintain targeted training programs and tools to ensure organizational alignment with contract language and labor relations best practices.
• Maintains accurate and confidential records related to employee relations matters and investigations.
• Compile and organize contract proposals, historical bargaining records, and prior tentative agreements to support negotiation strategies.
• Schedules preparatory and joint sessions, secure negotiation venues, facilitate virtual meetings and catering.
• Documents detailed, confidential minutes of collective bargaining sessions, accurately capturing proposals, counterproposals, and key discussions.
• Assists with drafting, editing, and formatting proposals, counterproposals, and memorandums of agreement.
• Monitor mandatory subject notices, demands to bargain, and expiration dates to ensure all parties comply with agreed-upon contract timelines.
• Proofreads, assembles, and formats the final Collective Bargaining Agreement (CBA) for printing, digital distribution, and signature execution.
• Assist in creating and disseminating summaries of the newly negotiated changes.
• Archive and maintain negotiation records, tentative agreements, and ratified contracts.
• Conduct research of negotiations and previous language as needed.

General Operations Support

• Serves as confidential administrative support to the Director of Employee & Labor Relations, HR Operations Manager and Associate Vice-President of HR.
• Prepares confidential materials that require special handling.
• Updates and maintains internal website (SharePoint), public website, Career Pages website, and provides training as needed and instructed by HR Operations Manager
• Manages calendars and coordinates meetings, including developing agendas, transcribing detailed minutes, and tracking action items and outcomes to ensure timely follow-up.
• Coordinates special projects.
• Drafts and prepares a variety of professional correspondence, reports, presentations, and data charts to support departmental operations and data-driven decision-making.
• Assists in researching and compiling data for federal, state, and regulatory agency reports, as well as institutional business requirements.
• Serve as the point of contact for Electronic Personnel Action Forms.

Record Management

• Handles incoming and outgoing personnel files, scanning, data entry, and physical document processing.
• Categorizes, indexes, and retrieves documents based on the HR Operations Manager classification system.
• Fills internal requests for files, distributes documents, and assists with file inquiries from employees, associations, and supervisors.
• Executes the secure disposal or archiving of confidential files in strict accordance with established record retention schedules.
• Partners with the HR Operations Manager to develop and track archive storage systems, maintaining a current knowledge of state and federal statutory requirements to ensure full compliance.

Evaluations

• Monitors annual and probationary evaluation deadlines, ensuring timely delivery by issuing automated reminders to supervisors.
• Supports the NEOGOV platform administrator in creating, updating, and maintaining employee evaluation schedule lists.
• Generates performance reports and tracks 'needs improvement' evaluations to initiate and monitor the development of Plans of Assistance.
• Inputs completion dates and overall performance ratings into the Banner system to ensure accurate, up-to-date employee records.
• Processes completed management service evaluations and integrates them into official personnel files.

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Candidate Qualifications

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

High School Diploma or GED

• AND-

Four (4) years of Human Resources professional level experience related to employee relations to include applying or supporting the application of employment law, policy and/ or collective bargaining agreements.

• OR-----

An Associate's Degree in Business Administration, Business, or related field.

• AND-

Two (2) years of Human Resources professional level experience related to employee relations to include applying or supporting the application of employment law, policy and/ or collective bargaining agreements.

Core Competencies

Knowledge of:

• Customer service principles.
• Record keeping principles.
• Database management principles.
• Advanced spelling, grammar, and mechanics principles.

Skills in:

• Researching information with little guidance or direction for higher authority and analysis to determine relevance of information.
• Preparing a variety of reports including investigatory reports.
• Organization in all facets of the position.
• Interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others.

Ability to:

• Take clear, meticulous and accurate notes
• Prioritize work and perform multiple tasks

Preferred Qualifications

• Two (2) years of working experience working providing administrative support.
• Demonstrated experience navigating Human Resources operations and labor relations within a unionized environment.
• A broad knowledge of the best practices and principles of human resource management and the skills necessary to apply HR services. SHRM-CP, SHRM-SCP, PHR certification, a plus.
• Two (2) years of supervisory experience with a strong background in coaching employees through all stages of the performance management and evaluation process.
• Proficiency with Microsoft Office 365 and Google Workspace products. Experience working with Ellucian Banner, a plus.
• Demonstrated ability to maintain composure, poise, and professional boundaries when navigating sensitive, difficult, or high-conflict situations.
• Exceptional organizational skills and meticulous attention to detail, with a proven track record of high reliability.
• Demonstrated ability to foster strong professional relationships while actively promoting the value of diversity and cultural competence within the work environment.

Additional Information

Terms of Employment

• This is a 100%, 12-month exempt assignment of the C1 band and grade
• This position has a 1-year probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• Requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

Veterans' Preference

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

Documents Required for Veterans' Preference

One of the following:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
• Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

Public Service Loan Forgiveness

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Legal Compliance

Chemeketa Community College does not discriminate based on race, color, religion, national origin, immigration or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, familial status, pregnancy, disability, veteran status, genetic information, or any other status protected by federal, state, or local law in any area, activity, or operation of the College.

Chemeketa Community College is an equal opportunity/affirmative action employer.

For inquiries regarding the College's nondiscrimination policy, contact the following:

• For students with disabilities: Section 504/ADA Coordinator in Student Accessibility Services, 503.399.5279
• For employees with disabilities: Vice President of Governance & Administration, 503.399.2537
• For sex-based discrimination: Title IX Coordinator, 503.584.7323
• For equal employment opportunities or affirmative action: Affirmative Action Officer in Human Resources, 503.315.4586

To request this publication in an alternative format, please call 503.399.5192. For language access, please call 503.315.4586.