- Establishes and sustains relationships with internal and
external stakeholders
- May exercise supervisory authority, including hiring,
transferring, suspending, promoting, managing conduct and
performance, discharging, assigning, rewarding, disciplining,
and/or approving hours worked of at least 2.0 FTE or equivalent
employees
- Identifies, proposes, and implements new or revised unit
operational policies and procedures
Duties and Key Job Responsibilities:
Within the Office of Communications, Marketing and Administrative
Affairs, the Event Manager is the lead person responsible for
planning, organizing, managing, executing and evaluating the
College of Business' events. Audiences for these activities include
prospective, admitted, and current students, alumni, donors,
members of industry, government, community, and faculty and staff.
The person in this role primarily works with the Director of
Communications and Administrative Affairs, the Marketing & Web
Manager, and Dean's Office staff. This individual is also
responsible for managing the administration of the
College-supported student competitions.
The Event Manager manages all aspects of event planning and
execution, including communication with colleagues, reservations,
day-of event preparation, and post-event responsibilities. They
will manage and reconcile budget allocations and expenditures,
execute the approval process, and adhere to deadlines and fiscal
policies.
Some early morning, evening, or weekend event work will be required
(infrequent).
90% Planning and Execution of Lubar College of Business
Events
The Event Manager supports faculty and staff with planning,
executing and assessing a wide range of events across the college,
including but not limited to, receptions, award programs, retreats,
meetings, lectures, webinars, and social events.
In the Event Manager role, this person will:
- Maintain an event calendar and detailed planning system.
- Organize and lead primary program planning and debrief
meetings.
- Create event plans and templates for all events, using Asana
project management software.
- Create and distribute post-event surveys, analyze and share
survey findings with all stakeholders.
- Oversee and execute all event details, including but not
limited to room/venue reservations, set-up tear down on site,
participant and volunteer coordination, catering, parking, ordering
of audio/visual, prepare speaker contracts, secure
photographer/videographer, communicate to stakeholders about web
updates and complete the initial round of Emma email updates.
- Coordinate with the Marketing Manager to ensure events are
properly marketed to targeted audiences.
- Function as the point person for the collection of RSVPs and
update event stakeholders weekly.
- Execute communications to event personnel including
confirmations, reminders, and any follow up as needed.
- Manage and reconcile budget allocations and expenditures;
recommend allocations based on expenditure history and anticipated
needs; prepare summary reports and provide recommendations for
funding and overall improvements.
- Maintain updated contact lists for targeted audiences in
SharePoint.
- In a support role for other units' events (e.g., faculty-led
events) as time and schedule permits, this individual will:
- Participate in secondary program planning and debrief meetings
with colleagues.
- Coordinate with Marketing & Web Manager to ensure events
are properly marketed to the targeted audiences.
- Coordinate room reservations and catering orders. Billing for
these activities will also be handled by the Event Manager.
- 10% Management of College-Supported Student Competitions
- Manage aspects of La Macchia New Venture Business Plan
Competition, Scheinfeld Awards, and Business Ethics Case
Competition, including:
- Plan competition scheduling, including associated workshops,
events, deadlines, and final competition dates.
- Author annual update of competition details on the Lubar
College website; promote the competitions in conjunction with Lubar
marketing.
- Suggest and, with approval of competition director, confirm
competition judges and mentors.
- Manage and communicate event details for all workshops and
final competitions, including venue reservation, catering, parking,
setup, materials, photography, and confirmations. Day-of activities
will be shared between the event manager and the competition
director.
- Obtain necessary information from competition winners and
process their award payments.
- Manage and reconcile budget allocations and expenditures;
recommend allocations based on expenditure history and anticipated
needs; prepare summary reports and provide recommendations for
funding and overall improvements.
- Compile detailed information upon request to assist the Office
of University Advancement in their development of reports to
private donors supporting the competitions.
Required Qualifications:
- Bachelor's degree.
- Minimum of four years of professional experience planning and
coordinating events, programs, executive-level meetings, or similar
activities.
- Demonstrated evidence of independently coordinating events or
projects from initial planning through implementation and
follow-up.
- Demonstrated experience managing multiple events, projects, or
priorities with overlapping timelines and deadlines.
- Coordinated event logistics, including vendors, facilities,
technology, schedules, participants, or other event-related
resources.
- Provided on-site event management and responded to
event-related issues or changing circumstances.
- Experience communicating and working effectively with a variety
of stakeholders, such as clients, colleagues, vendors, speakers,
guests, or event participants.
- Developed event-related communications, reports, assessments,
or other materials requiring accuracy and attention to detail.
- Experience using webinar, virtual meeting, and/or presentation
technologies to support events or programs.
Preferred Qualifications:
- 5-10 years of event management experience.
- Experience managing budgets and adhering to fiscal
policies.
- Experience with Workday, Asana, WordPress, and Emma (or similar
html email software).
Target Salary Range:
Starting pay: $55,000. (Final salary offer will be determined based
on qualifications and experience)
Deadline:
10/15/2026 at 11:59 PM
How to Apply:
Interested applicants are required to apply online and
submit a
resume and cover letter that addresses how their experience
meets the qualifications of the position.
PLEASE NOTE:
resumes and cover letters will need to be uploaded to the same area
in the application.
In instances where the Search and Screen is unable to ascertain
from the candidates' application materials whether they meet any of
the qualifications, they may be evaluated as not meeting such
qualifications.
Finalist candidate(s) being considered for hire will be required to
provide three professional/supervisor references through an
external reference checking tool. References will not be contacted
prior to candidates being notified.
Contact Information:
Suha Omari
Somari@uwm.edu
Reasonable Accommodations
Pursuant to
university policy,
UWM provides reasonable accommodations to qualified individuals
with disabilities who are employees or applicants for employment.
Employment opportunities will not be denied because of the need to
make reasonable accommodations for a qualified individual with a
disability. If you need assistance or accommodation in applying
because of a disability, please contact
uwm-jobs@uwm.edu or 414-229-4463.
This job announcement and other material on this site will be made
available in alternate formats upon request to an individual with a
disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law.
UWM will not, however, reveal the identities of applicants who
request confidentiality in writing except as may be required by
Wisconsin's Open Records law. In certain circumstances, the
identities of "final candidates" and/or the identity of the
appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the
prevention of sexual misconduct seriously. As such, you and your
references will be required to answer questions regarding any past
findings of sexual violence and sexual harassment or any pending
allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery
Report), which includes statistics about reported crimes and
information about campus security policies, see
http://www.cleryact.uwm.edu/, or
call UWM's Dean of Students Office, Student Union 345 at (414)
229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their
start date will be required to verify identity and eligibility to
work in the United States and to complete the required employment
eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.
To apply, visit https://wisconsin.wd1.myworkdayjobs.com/en-US/UW_Milwaukee/job/Milwaukee-WI/Event-Manager_JR10015080.
je-cb66d9b8adc540f78ed84e351cb47724
