Maintain a database for all Event Review Form submissions and
compile data into the Master Event List for review.
Prepare Event Summary forms for events that include
dignitaries, controversial speakers, or may include protests, and
submit to the EVP for Finance and Administration and Event Protocol
Working Group for review prior to approving the event.
Post events to the DPSEM Operations Calendar and save all
relevant PDFs/documentation to the Events Bureau Google drive.
Enter detail information into the DTS system to open the
assignment bidding process.
Conduct a weekly review of University events calendars to
determine if there are events that may require security but for
which no request has been received. In these cases, reach out to
event organizer(s) to gather required information and inform
leadership as needed.
2. Major Responsibility: Coordinate financial activities for the
DPSEM Events Bureau. (20%)
Supporting Actions:
- Assist with preparing event cost estimates for internal and
external customers.
- Review and approve overtime slips submitted by officers
assigned to details.
- Reconcile invoices from vendors and outside agencies and ensure
that expenses are reallocated to the appropriate event
sponsor.
- Prepare final billing statements and submit internal invoices
and journal entries.
- Respond to questions regarding final invoices.
3.Major Responsibility: Coordinate submission of requests for
municipal permits (10 %)
Supporting Actions:
- Prepare requests to close and/or restrict parking on city
streets to Providence Traffic Engineering.
- Notify Brown's Parking Office of any impacts on Brown
lots.
- Submit notifications to "Today@Brown" to inform the Brown
community of altered traffic patterns and parking
restrictions.
4. Major Responsibility: Coordinate smaller-scale campus events
(10%)
Supporting Actions:
- Review and analyze staffing and security needs.
- Ensure appropriate staffing levels.
- Serve as DPSEM liaison to event organizer(s).
- Attend events as needed to assist on-site staff.
5.
Major Responsibility: Provide back-up to the DPSEM Financial
Coordinator (10%)
Supporting Actions:
- Submit weekly and bi-weekly payrolls in the absence of the
Coordinator.
- Prepare requisitions and process supplier invoices as
needed.
- Order supplies for general office and patrol operational
needs.
Decisions Free to Make:
- Prioritization of daily workload
- Recommendations for staffing levels for smaller campus
events.
Dimensions:
- Coordinates intake for over 4,000 security details per
year.
- Independently coordinates approximately 15-20 events per
year.
Job Qualifications:
Education and Experience
Required:
- High school diploma or equivalent; associates' degree
preferred.
- Minimum four years' administrative experience, preferably in
law enforcement, events management, or higher education
environment.
Preferred:
- Experience with processing payroll
- Experience in a bargaining-unit environment.
Job Competencies:
- Ability to maintain a high degree of professionalism when
interacting with internal and external stakeholders.
- Proficiency in Google Suite (Sheets, Drive, Gmail, and
Calendar).
- Excellent Excel skills (data entry, master list
management)•
- Ability to quickly learn and navigate specialized software (DTS
- Detail Tracking System).
- Excellent verbal and written communication skills.
- Excellent organizational skills required to manage high-volume
administrative logistics with strict deadlines.
All offers of employment are contingent upon consent to criminal
background screening and education verification with results
satisfactory to Brown.
Benefits of Working at Brown:
Please review additional information on the
Benefits of Working at
Brown.
Recruiting Start Date:
2026-10-13
Job Posting Title:
Event Security Coordinator
Department:
Public Safety and Emergency Management
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid
Submission Guidelines:
The designated
Position Work
Location for each position determines the approved modality
of work. Positions are classified based on the operational and
business needs of the department and may be designated as on-site,
hybrid, or remote.
Employees with a designated position work location as remote must
reside and perform their work in a state where Brown University is
registered to do business. Brown University is a registered
employer in the following states: Rhode Island, California,
Colorado, Connecticut, Florida, Maryland, Massachusetts, New York,
New Hampshire, New Jersey, North Carolina, Washington, D.C.
Please note that to be considered for a staff position at Brown
University, you must submit a separate application for each
position you wish to be considered for. Applications are reviewed
only for the specific position to which they are submitted and are
not automatically considered for future openings.
This position is not eligible for visa sponsorship.
Still Have Questions?
If you have any questions you may contact
employment@brown.edu.
Brown is an E-Verify Employer.
EEO Statement:
Brown University provides equal opportunity and prohibits
discrimination, harassment and retaliation based upon a person's
race, color, religion, sex, age, national or ethnic origin,
disability, veteran status, sexual orientation, gender identity,
gender expression, or any other characteristic protected under
applicable law, in the administration of its policies, programs,
and activities. The University recognizes and rewards individuals
on the basis of qualifications and performance. The University
maintains certain affirmative action programs in compliance with
applicable law.
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