University of Alaska System Administration
in Fairbanks, AK
Type: Full-Time
Posted: [contact details available in the full listing]
Category: Executive Assistants; Human Resources
This position is ideal for a highly organized, proactive professional with exceptional judgment, communication, and relationship-building skills. Successful candidates will have experience supporting senior executives, coordinating complex projects and priorities, managing confidential information, and working effectively with diverse stakeholders. The role requires strong written and verbal communication abilities, advanced organizational and time-management skills, attention to detail, and the…
ability to independently prioritize competing demands in a fast-paced environment. Candidates should also possess demonstrated experience in executive support, project coordination, meeting and event management, research and analysis, and preparing professional communications, reports, and presentations. A commitment to professionalism, discretion, customer service, and continuous process improvement is essential.
This position is a range recruitment at the Administrative Specialist 3 level (Grade 79) or Administrative Specialist 4 level (Grade 80). Placement and salary will be based on qualifications, experience, and internal equity.
At the Administrative Specialist 3 level, this position provides advanced administrative and executive support to the Chief Human Resources Officer and serves as a primary coordinator for activities within the CHRO's office. The incumbent exercises discretion in handling confidential information, coordinating communications, managing schedules, and supporting projects and initiatives. The position works closely with university leadership, HR staff, governance groups, and external stakeholders to facilitate effective administrative operations and communication.
At the Administrative Specialist 4 level, this position operates with a high degree of independence and discretion and serves as the principal administrative and executive support role for the Chief Human Resources Officer. The incumbent regularly interacts with executive leadership, chancellors, HR leaders, governance groups, legal counsel, faculty, staff, and external partners. Decisions and actions taken by this position directly affect the effectiveness, responsiveness, and professional operation of the Office of the Chief Human Resources Officer and the successful execution of strategic human resources initiatives across the university system.
Minimum Qualifications:
Administrative Specialist 3 (Grade 79)
Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.
Administrative Specialist 4 (Grade 80)
Bachelor's degree and four years progressively responsible experience relevant to the program specialty, or an equivalent combination of training and experience.
Position Details:
This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79 or 80, based on education and experience.
Application review will begin on Friday, September 25, 2026. To ensure consideration, please submit your application by 11:55 PM Alaska Standard Time on Thursday, September 24, 2026.
- To view the full list of job responsibilities, please click HERE.
- If you have any questions regarding this position, please contact Sarah Randazzo, Signers' Business Office HR Coordinator, at sjrandazzo@alaska.edu.
- To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.
The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.