Executive Assistant

staff.

Key Results and Responsibilities

Required Knowledge and Skills Knowledge of:

• Leadership and managerial principles.
• Budgeting principles and practices.
• Strategy development principles and procedures.
• Policy and procedure development and administration principles and practices.
• Public relations principles.
• Higher education principles and practices.
• Professional communication principles and practices (written and oral).
• Use of tact, initiative and sound judgment.
• Problem solving and conflict resolution.
• Establishing and maintaining effective working relationships with individuals from varied backgrounds.
• Managing change and working with sensitive topics.
• Providing administrative support to the President, Cabinet, and Board of Trustees

ESSENTIAL FUNCTIONS

President’s Office

• Provides excellent judgment, diplomacy and understanding of the College issues to support the President.
• Directs key projects under the supervision of the President to ensure objectives are completed in a timely and professional manner.
• Oversees confidential projects on behalf of the President and provides confidential administrative support.
• Researches and compiles a variety of materials from sources both inside and outside the President’s office.
• Develops, administers and manages the President & Board of Trustees budgets.
• Provides executive-level support to the President by managing daily operational tasks including, but are not limited to: responding to emails and phone calls professionally and promptly, processing and approving purchasing card statements, and reviewing and approving employee timesheets.
• Manages the President’s calendar using discretion and judgement when and when not to schedule meetings and planning travel.
• Makes decisions regarding the affairs of the President’s office by using tact, initiative, and sound judgement.
• Advises the President on sensitive matters, news and concerns of the community and the College while maintaining confidentiality on sensitive topics.
• Composes correspondence on behalf of the President’s Office and/or the Board of Trustees.
• Maintains reasonable availability outside of regular business hours to assist with pressing, timely matters on behalf of the President’s Office.

Board of Trustees

• Serves as the liaison to the Board of Trustees on program support activities and matters of institutional significance for the Board on behalf of, and in concert with, the President.
• Maintains a working knowledge of the Board Bylaws and communicating compliance concerns to the Chair of the Board.
• Coordinates trustee onboarding, training and professional development.
• Drafts accurate and concise minutes, resolutions and policies on behalf of the President and the Board of Trustees.
• Serves as administrator of the board electronic portal.
• Assists the President in drafting and creating a monthly email/newsletter to members of the Board and Trustee Emeriti

President’s Cabinet

• Coordinates the communications and meetings of the Cabinet Leadership team.
• Drafts and maintains accurate, concise minutes on behalf of the President and the Cabinet.
• Provides direction to student assistants; offers instruction in work procedures and/or reviews work for format, accuracy and consistency.
• Provides administrative support for the recruitment of Cabinet and various leadership positions across the College
• Models inclusive excellence as an expression of the Benedictine values of the College.

Bachelor’s degree in Business Administration, Public Administration, Communications or related field and a minimum of four (4) years of administrative experience, two (2) years of which includes providing assistance to executive staff; OR an equivalent combination of education, training and experience.