Executive Director Business Affairs - Neurology

Faculty provide comprehensive, team-based care for patients of all ages through close partnerships with Barnes-Jewish Hospital and St. Louis Children’s Hospital, while education and training are supported by state-of-the-art facilities and robust residency, fellowship, and graduate programs. The department’s research spans basic, translational, and clinical investigation, supported by extensive laboratory and research center infrastructure, including the Hope Center for Neurological Disorders and the Knight Alzheimer Disease Research Center, and is characterized by strong cross-disciplinary collaboration across WashU Medicine

The Executive Director manages and directs strategic business and long-range departmental planning activities for the Department of Neurology. The role works closely with the Department Chair and management team to identify the future direction for departmental growth and services and to develop action and business plans to achieve established goals. The Executive Director leads a strategic planning process to define the department’s strategic direction, identify the administrative and structural changes necessary to support this direction, and develop strategies to achieve departmental objectives in a cost-neutral manner.

Job Description

Primary Duties & Responsibilities:

Directs departmental planning efforts and shapes decision-making by:

• Presenting information regarding national trends in Neurology services and business models.
• Performing feasibility studies, cost and revenue analyses, and business projections of departmental growth, revenues, patient service levels, etc.
• Developing and maintaining financial forecasting models to support the long-range planning needs of the department.
• Defining appropriate staffing and organizational structures needed to carry out departmental activities.
• Identifying future business opportunities and approving contractual arrangements.
• Ensuring that decisions made consider all relevant School, University, Federal, State, Local, agency, and Hospital/Clinic compliance requirements.

Develops a comprehensive, multi-year business plan which:

• Consider and addresses the financial impacts of new initiatives as well as those associated with internal and external trends and changing regulations (e.g., reimbursement changes and grant opportunities).
• Ensures long-term, fundamental financial stability and growth of the department.
• Integrates well with the strategic planning objectives of the department’s clinical partners, e.g., BJC Health.

Manages departmental marketing and business development efforts.

Leads the Department of Neurology planning to expand off campus comprehensive Neurology services.

Recommends and develops strategies for general cost control and reductions, revenue enhancements, to include strategies for clinical cost accounting and productivity reporting/review.

Reviews and sets professional fees in consultation with the Department Chair, Vice Chairs and Division Directors.

Provides a strong, sound infrastructure to support the faculty and tripartite mission of the department and the School of Medicine. Ensures that staff organizational structures meet the needs of the department; evaluates office functions and streamlines administrative processes.

Develops and trains administrative staff to ensure they complete their jobs in an efficient, effective and timely manner.

Facilitates preparation of annual budget, staff salary planning, annual payroll, financial and strategic plans by advising divisions regarding information needed by the department to present a complete budget package to the School of Medicine.

Facilitates compliance with Governmental agencies, University, Medical School and Department mandatory training programs.

Monitors activities, trains and mentors Clinical, Research and Support Administrators to ensure support and assistance as necessary for them to manage the clinical, research and administrative operations, finances and personal issues within their areas.

Monitors department salary administration.

Manages the department’s billing function; oversees operations, finances, personnel issues, computer applications and management of coding and billing supervisors.

Evaluates and communicates all new and revised policies and procedures to the appropriate administrative staff, ensuring compliance while maintaining operating efficiency and effectiveness.

Is responsive to the needs of faculty, staff and patients and ensures quality service is provided to all.

Plans future utilization of existing departmental facilities and recommends allocation and use of new and remodeled space or service locations. Monitors change to existing facilities, manage departmental research and service facilities, review and analyzes requests for space and recommend distribution of space for research and academic programs to Chair. Assesses financial impact, cost benefits, tradeoffs and long-range implications of space decisions.

Provides guidance to the Chair on the recruitment and retention of faculty and key staff.

Represents the Department/Medical School/University and participates as a member on various committees and activities on both a routine and ad hoc basis. Act as liaison for Department Chair with faculty, staff, Medical School/University Administration, various hospital administrators/staff, referring physicians, patients and families, vendors and other associates representing the department in a positive and professional manner.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement (PC Typing).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Progressive Managerial Responsibility (10 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Demonstrated ability in strategic planning, financial and business forecasting, financial management, and budgeting.
• Ability to communicate effectively with diverse populations in a complex academic environment.
• Strong leadership, management and organizational skills, with emphasis on analytical thinking, negotiation, and conflict management skills.
• Ability to deal effectively with ambiguity, make quality decisions, set one’s own and others’ priorities, motivate staff, be flexible, and multi-task.
• Proven ability to define issues, strategically plan options, propose solutions, and effectively implement changes in a timely fashion in a complex environment.
• Knowledgeability in the field of Neurology and academic neurology operations and services is desirable.
• Ability to effectively integrate the department’s teaching, research and patient care mission with financial and administrative priorities is key.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Budget Preparation, Business Information Systems, Business Planning, Effective Written Communication, Financial Analysis, Financial Forecasting, Financial Institution Management, Financial Systems, Group Presentations, Interpersonal Communication, Medical Office Administration, Oral Communications, Teamwork

Grade

G00

Salary Range

Base pay is commensurate with experience.The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.