Disclaimer:
The duties and responsibilities described are not a comprehensive list and the scope of the job may change as necessitated by business demands.
Summary:
The Executive Director of the Casper College Foundation shall administer and manage the operations of the Foundation, including its fundraising activities, the management of its assets, and overseeing the accounting and expenditures of the Foundations resources.
Responsibilities:
The Casper College Foundation was organized, as defined in its Articles of Incorporation, to advance and assist in the development, growth, and operation of Casper College. In order to identify those areas of need most effectively, it is essential that the Executive Director maintain clear and active communication with the Casper College President, the Vice-President of Administrative Services, and other college administrative leadership, as appropriate.
The Director shall be responsible to the Casper College Foundation Board and shall report to its President. He/she shall be responsible for the execution of policy decisions of the Board and shall adhere to those authorizations and restrictions outlined in the Articles of Incorporation and By-laws of the Foundation. The Executive Director shall represent the Foundation to the public and shall be the official spokesman for the Foundation.
Essential Duties
Coordinate the fundraising activities:
- Research, identification and cultivation of potential donors
- Maintenance of development records
- Knowledge and understanding of college plans and needs
- Solicitation of gifts
- Reception of contributions, donations, and income from all sources, and appropriate recognition of donors
- Plans and schedules for the general cultivation of prospective donors
Oversee the management of the Foundations assets by:
- Investing the Foundations funds and monies to increase the asset value of such holdings at the direction of the Investment Committee of the Foundation Board
- Acknowledging and administering received assets in accordance with the donors wishes
- Coordinating with the College President, the Vice-President of Administrative Services, and other administrative personnel, as appropriate, in the administration and expenditure of Foundation monies in order to help the college develop, grow, and operate
Oversee the Accounting and Fiscal Records of the Foundation:
- The Executive Director shall oversee, direct, and approve all entries in fiscal records of the Foundation, including the receipt of all monies and determination of market and/or appraisal value of accepted assets. The Executive Director also shall initiate the process for such gifts to be entered in fiscal records, disbursements of funds, sales and/or trades, as well as purchases of assets
- Authorize and account for the Foundations expenditures under the guidance and general scope of action authorized by the Foundation Board
- Oversee the preparation of fiscal reports for distribution to all members of the Foundation Board
- Ensure that an annual audit of the fiscal activities of the Foundation be completed by a firm of Certified Public Accountants
Other Administrative Duties:
- Provide planning assistance for all Alumni Association programs
- The Annual Report as well as any supplementary or special reports directed by the Foundation Board are to be prepared under the direction of the Executive Director
- The Executive Director will implement all directives of the President of the Foundation
- The Executive Director will actively promote the work and mission of the Casper College Foundation, serving as a public presence for the Foundation
- Supervise the work of the Chief Financial Officer, Associate Director of Donor & Alumni Engagement, Database Manager, Executive Assistant, and Foundation Data Assistant
- Serve as an ex-officio, non-voting member of the Alumni Association Board of Directors and all committees of the Association
- Coordinate with college personnel in the administration and expenditure of Foundation monies for scholarships
Qualifications
Minimum Qualifications:
- Bachelor's degree from an accredited four-year college or university
- 3 to 5 years experience in public relations, fundraising, and community & civic organizing
- Ability to create and maintain effective working relationships
- Effective communication and leadership skills
- Commitment to innovation, excellence, and diversity
- Ability to foster teamwork and collaboration for internal and external partnerships with effective delegation skills
- Knowledge of and ability to use appropriate technology
Preferred Qualifications:
- Master's degree from an accredited college or university
- Fundraising, community, and civic organizing experience at a community college
Supplemental Information
Work Environment:
Typical work environment is an office setting requiring normal safety precautions. Non-routine occasional work may be spent around the community and various locations on campus. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions. Work is usually performed during the normal workday however, early morning, late evening and weekend work may be required. Occasional local, state, and national travel will be required. The noise level is usually minimal.
Physical Demands:
Employee is regularly required to sit, speak, hear, use hands and fingers to handle materials and use computer, feel, and reach with hands and arms. Occasional lifting of up to 10 pounds may be required; infrequent lifting of up to 20 pounds may be required (office supplies, paper boxes, etc.). Specific vision abilities required by this job include close vision, and the ability to adjust focus.
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