Posting Number: R0007089
Location: Salem Campus
ABOUT WILLAMETTE UNIVERSITY:
Willamette University, founded in 1842,
is a nationally-renowned private university enrolling 2800 students
across five colleges. Our historic campus, adjacent to the Oregon
State Capitol, hosts a distinguished undergraduate liberal arts
college in Salem, Oregon. Our downtown Portland campus is home to
the Pacific Northwest College of Art (PNCA). We offer a wide range
of professional graduate programs, including Oregon's top-ranked
MBA program, the Northwest's oldest law school, as well as MA/MFA
programs at PNCA and master's degrees in data science and computer
science.
Willamette University provides a high-value and comprehensive
benefits package to eligible employees. Our
Benefits Summary includes
options for health, dental, life insurance, retirement, substantial
paid time off, tuition and more. If you need assistance applying
for a job or have any questions on recruitment at Willamette,
please contact our
HR Department,
[contact details available in the full listing] or call us at [contact details available in the full listing].
POSITION SUMMARY
The Facilities Department at Willamette University is responsible
for the daily operations, maintenance and upkeep of approximately
1.4 million square feet of academic, residential, administrative
and off campus properties situated on approximately 60 acres with
all the associated utilities and infrastructure.
The Facilities Management Purchaser provides centralized purchasing
in support of all Facilities departments. Daily duties will
primarily involve the procurement, purchasing and issuing of parts
and supplies for the Facilities Maintenance team. This position
also receives and distributes freight deliveries, issues and
reconciles P numbers, reconciles P-Card purchase records, prices
out and completes work orders. Updates and maintains all Facilities
SDS and equipment warranty records. Serves as backup to Facilities
office staff as required.
RESPONSIBILITIES
- Manages and encourages Facilities Management workplace
expectations, valuing all persons and treating everyone with
dignity and respect.
Interacts in a professional manner with suppliers on a day to
day basis.
Responsible for sourcing and purchasing parts and materials for
all Facilities departments at the best value to the
University.
Procures and arranges for the pickup or delivery of all parts,
materials, and supplies used by Facilities departments on a daily,
routine or ongoing basis.
Procures and arranges for the pick up or delivery of parts,
materials, furnishings and supplies for routine, special or
emergency projects.
Verifies and tracks received inventory and completes inventory
reports and logs. Reconciles shipping invoices and receiving
reports to ensure count accuracy. Receives, unloads, and processes
deliveries. Refuses acceptance of damaged, unacceptable, or
incorrect items. Troubleshoots vendor delivery issues and oversees
the return process.
Maintains accurate purchasing records. Issues P numbers and
reconciles the P number log.
Maintains records and files for effective, accurate tracking of
maintenance and repairs, ensuring proper coding and monitoring of
all cost and quality factors. Responsible for updating prices and
materials in the Asset Planner Service Request system.
Maintains price lists and price agreements. May write bids and
specifications as needed.
Is responsible for acquiring and keeping updated records of all
SDS documents that pertain to Facilities purchases and for
directing the SDS documents to the appropriate departmental
personnel.
Issues parts and materials as required. Maintains the security
of parts and materials under the purchaser's control.
Serves in a backup role for the various Facilities office staff
as needed.
May supervise a work study student in the picking-up and
delivery of parts.
If workload permits, performs other Facilities maintenance
related duties as required.
Subject to after-hours call backs.
Performs other duties as assigned.
OTHER REQUIREMENTS
- Accountability: Ability to accept responsibility and account
for actions.
- Customer Oriented: Ability to provide a high level of customer
service while following company procedures.
- Detail Oriented: Ability to pay attention to the minute details
of a project or task.
- Calm & Efficient: Ability to deal with emergencies in a
calm and efficient manner.
- Organized: Possessing the trait of being organized or following
a systematic method for tasks.
- Communication: Ability to communicate positively and
effectively with a wide variety of clients in person, by phone, or
in writing.
QUALIFICATIONS
Minimum
- Any combination of education and experience that provides the
required knowledge, skills and abilities to perform the essential
functions of the position. High school education with some college
coursework preferred.
- Two years of related work experience in building construction,
maintenance and custodial/housekeeping or related trades in
addition to a minimum of two years' of experience in purchasing and
supplying parts and materials: or equivalent experience in order to
successfully perform the duties of the job.
- Proficient use of a personal computer and software programs
such as Word, Excel and any other specialized applications
required. Keyboarding, email and maintaining databases required.
Willingness and ability to quickly learn new computer skills.
- Possess a thorough knowledge of building construction,
maintenance and custodial/housekeeping related trades and be
familiar with Maintenance terminology/operations.
- Excellent organizational skills and ability to manage competing
priorities in order to meet deadlines.
- Ability to work in a fast paced team oriented
environment.
- Must possess an understanding of accounting processes and
mathematics.
- Must be able to buy selectively through the competitive bidding
process. Able to estimate time and materials accurately.
- Requires considerable contact with individuals outside the
University and a high level of contact with individuals within the
University, and requires the interpersonal skills necessary for
such contact.
- Experience with record keeping and file maintenance skills to
keep accurate records of purchases, purchase orders issued,
payments, warranty information, and vendor lists.
- Must have the ability to effectively interact with a variety of
people in a manner that emphasizes strong customer service and
portrays the University's programs, personnel, and philosophies in
a positive manner.
- Knowledge of safety hazards and precautions related to building
and equipment maintenance such as OSHA, Hazardous Communications,
DEQ, and EPA regulations.
- Ability to negotiate skillfully in tough situations with both
internal and external customers.
- Have the ability to work independently as well as establish and
maintain relations with other staff, faculty and students.
- Must possess a valid Oregon driver's license and have a
satisfactory driving record in order to drive university vehicles
and carts.
Preferred
- Experience in and the ability to become certified in driving a
forklift
- College coursework relevant to the position
Typical Work Schedule: 7:30am - 4:00pm M-F
Salary: $24.52 per hour (~$51,000 annually)
You will need to upload the following two documents as part of
your application materials in the "My Experience" section labeled
Resume:
- Cover letter addressing qualifications
- Current resume
Applications will be reviewed on a rolling basis until the
position is filled.
Incomplete applications will not be considered.
BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a
criminal conviction record check prior to hire. Conviction does not
automatically preclude candidates from being hired. Nature of
conviction will be considered relative to the duties of the
position.
REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
INSTRUCTIONS FOR APPLICANTS:
Please read the following carefully before beginning the online
application process. To be considered for employment at Willamette
University, please complete our online employment application. Your
application and all required attachments -- listed at the bottom of
the page -- must be submitted for each individual job post that you
are interested in applying. Once you submit your application you
will not be able to edit your application.
Apply online at https://willamette.wd501.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Facilities-Management-Purchaser_R0007089
Believing that diversity contributes to academic excellence and
to rich and rewarding communities, WU is committed to recruiting
and retaining a diverse faculty, staff and student body. We seek
candidates, particularly those from historically under-represented
groups, whose work furthers diversity and who bring to campus
varied experiences, perspectives and backgrounds.
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