who are nationally and internationally recognized scholars and innovative teachers. With annual sponsored research expenditures exceeding $40 million, the College supports significant interdisciplinary research and maintains outstanding teaching and research facilities. Supported by over 425 staff members and 45 postdoctoral fellows and researchers, CAS operates with annual expenditures of over $152 million and serves as a hub for interdisciplinary engagement, connecting the University with local, national, and global communities through research, creative activity, and public service.
Under the limited supervision of the Manager, Financial
Processing and in coordination with the Unit Business
Administrators, the Financial Processor II performs a complex range
of financial activities. The principal emphasis is on the
management of financial record activities associated with the
procurement and financial operations of the College of Arts and
Sciences. A high level of independent judgment is required to
ensure financial record system accuracy, appropriate application of
inventory control procedures, and University policy compliance.
MAJOR RESPONSIBILITIES:
Purchasing Management:
- Coordinates and books domestic & international travel for
University faculty, students, and guests; ensuring university
travel practices and guidelines are followed.
- Maintains detailed records of departmental funding and travel
itineraries. Collaborate with departmental staff for specific needs
and expectations.
- Administers and processes all purchasing requisitions to
include purchase orders and non-PO payments such as honorarium,
awards, payments to individuals and vendors, participant
support/incentive, legal payment, patent, leased space, etc.
- Ensures that all contract and grant expenses are allowable,
allocable, reasonable, and allocated as budgeted, in compliance
with policies and procedures, and in collaboration with commodity
approvers and the College’s Sponsored Programs Team.
- Processes requisitions for capital equipment in collaboration
with commodity approver and CAS Research Administration. Identify
and track fabrication transactions for capitalization, process
journal vouchers for fabrication and coordinate asset inventory
tagging with Department Business Administrators and CAS Research
Administration.
- Maintains detailed and itemized receipts and supporting
documentation for all transactions and expenses.
- Serves as the independent reviewer of all credit card
transactions. Serve as a departmental/college liaison with UDs
Procurement Department.
- Trains department/college credit card holders for compliance
travel, research, and other applicable financial policies,
procedures, and systems. Ensures all cardholders understand
policies and procedures concerning credit card usage.
- Processes applications for department-issued/college-issued
credit cards, cash advance cards, and other travel forms.
Travel & Business Hosting Management:
- Administers and processes all Travel and Business hosting
requisitions to include travel request and reimbursement to
individuals.
- Ensures that all contract and grant expenses are allowable,
allocable, reasonable, and allocated as budgeted, in compliance
with policies and procedures.
- Maintains detailed and itemized receipts and supporting
documentation for all transactions and expenses.
- Serves as the independent reviewer of all credit card
transactions. Serves as a departmental/college liaison with UDs
Procurement Department.
Financial Management:
- Identifies financial errors including allocations and
transactions and process the necessary forms to correct allocation
of expenses to the appropriate fund.
- Allocates and transfers revenue and expenses between Department
accounts by processing Journal Vouchers.
- Ensures timely processing of all transactions through weekly
reporting and coordinates processing with approvers, commodity
approvers and UD Procurement.
- Resolves any inquires made by faculty, staff, and students
regarding travel, research, and other financial expenditures and
payments. Escalates issues to supervisor or Department Business
Administrator as needed.
- Creates ad-hoc reports and performs other job-related duties as
assigned.
QUALIFICATIONS:
- High School diploma or GED, Associates degree preferred, and
four years of related experience, or equivalent combination of
education and experience.
- Ability to analyze and interpret financial data, make
independent decisions and judgments in keeping with the level of
the position.
- Ability to handle multiple assignments concurrently.
- Must have strong organizational skills with attention to
detail.
- Ability to use Excel and procurement software.
- Knowledge of the principles and practices of office
management.
- Knowledge of financial, accounting, grant, and administrative
systems, policies and procedures preferred.
- Working knowledge of University financial and operating
policies and procedures preferred. Familiarity with PeopleSoft is
preferred.
Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI
and VII of the Civil Rights Act of 1964, and other applicable
statutes and University policies. The University of Delaware also
prohibits unlawful harassment including sexual harassment and
sexual violence.
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