Description
The Aviation Department Flight Scheduler/Transportation Specialist
performs routine clerical and administrative functions such as
drafting correspondence, coordinates student flight schedules,
organizing and maintaining paper and electronic files, and
providing information to visitors and callers regarding academic
programs. This position primary responsibility is to transport
flight student to and from main campus and the contract flight
school locate at the nearby airport.
Examples of Duties
- Prepares invoices for Aviation Department and Flight
School.
- Managing the day-to-day operations of office activities.
- Preparation of meeting agendas and meeting notes.
- Produces information by transcribing, formatting, inputting,
editing, retrieving, copying, and transmitting text, data, and
graphics.
Organizes work by reading and routing correspondence;
collecting information; initiating telecommunications.
Maintains department schedule by maintaining calendars for
department personnel; arranging meetings, conferences,
teleconferences, and travel.
Completes requests by greeting customers, in person or on the
telephone; answering or referring inquiries.
Maintains customer confidence and protects operations by
keeping information confidential.
Maintains office supplies inventory by checking stock to
determine inventory level; anticipating needed supplies; placing
and expediting orders for supplies; verifying receipt of
supplies.
Keeps equipment operational by following manufacturer
instructions and established procedures.
Works closely with the Flight Program Director and supports the
Departments Flight Team,
Schedule Student Training Flights and Monitor/Relays Schedule
Changes to Effective Students.
Conducts Daily Preventative Maintenance Inspections (PMI) for
assigned vehicle.
Transport flight-students to and from Hampton University and
Rick Aviation multiple times daily
All other duties as assigned
Typical Qualifications
- Some college or high school diploma with strong grammar,
writing and organizational skills.
- Must possess good interpersonal skills.
- Must be organized and possess the ability to multi-task.
- Must possess strong verbal and written communication
skills.
- Proficiency with Microsoft Office Suites and applications to
include Excel.
- Proficiency with BANNER is preferred, but not required.
- Knowledge of aviation and/or flight schools is preferred.
- Must process a valid driver’s license and good driving
record
Supplemental Information
Must have working knowledge and experience in the
application/operation of Microsoft Office Suite software programs
that go far beyond basic word processing. Work may include rotating
shifts and some weekends.
