Department:
- RI Sponsored Programs Administration (SPA)
- *
- Operations
Job Family Group:
Professional Staff
Job Description Summary:
This position coordinates internal communication throughout the lifecycle of the award to ensure accurate and complete records are maintained in both Workday and the Huron Research Suite for internal and external audits, as well as institutional reporting of research activities. This position reports to the appropriate administrator.
Job Description:
Key Roles and Responsibilities
Award Management
- Support the Award Management team, and other teams, as needed with myResearch (Huron) functions; coordinate with Award Management team to ensure award information is timely and accurate.
Inbox Management
Required Qualifications
Work Experience:
Education:
Resume
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Salary
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range: $60,800.00 - $91,200.00
Minimum
$60,800.00
Midpoint
$76,000.00
Maximum
$91,200.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Grant-Administrator---Research-Administration_JR010632 or go to https://careers.kumc.edu/ and search for position number JR010632.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscrimination
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- Monitor these shared inboxes: SPA general inbox; mySponsoredProjects (MSP) system inbox; and SPA Operations inbox.
- Ensure that all incoming messages are directed to the appropriate person or office. Answer questions or respond to requests as necessary.
- Flag and report signs of system issues that appear in emails coming to the MSP inbox.
- Responds to requests for new faculty and institutional accounts in federal and other portals (e.g., eRA Commons, NSF, eBRAP, SAMS, etc.).
- Maintains records of requests and communications from portals. Periodically reviews and updates lists of KUMC-affiliated accounts in federal portals.
- Reviews and screens funding opportunity announcements that arrive in the SPA inbox.
- Posts appropriate announcements in the Viva Engage community âEURoeKUMC Sponsored Programs Research Funding & News,âEUR? plus other venues as appropriate.
- Sends announcements of new research awards to designated recipients.
- Assists in maintaining, standardizing, updating, and correcting records as necessary; assists in complying with KUMC and state and federal records retention policies.
- Respond to requests from the NIH for certification that KUMC faculty who have applied to the Loan Repayment Program (LRP) have met the LRP's requirements. Obtain confirmation in writing from appropriate staff at KUMC to show that the requirements have been met. Provide institutional confirmation to the NIH through eRA Commons.
- Assist all SPA teams with special projects, including but not limited to those involving data review or entry, reorganization or culling of electronic records, and support during transitions from one system or process to another.
- In coordination with the Assistant Director for Data Management & Effort Reporting, provides support and/or completes independently, projects involving reports, reviews, or correction of data in Workday or the Huron Research Suite.
- Recommends changes and presents ideas to improve communication, processes, accuracy, and customer service. Works closely with SPA team members to accommodate system upgrades and streamline processes.
- Attends training for new Workday systems, Sponsored Programs Administration trainings, and other KUMC trainings that benefit the employee, position, or department.
- Participates in information and planning meetings on key issues related to pre-award and award management processes.
- Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
- Performs job responsibilities in a safe and secure manner.
- Coordinate work with other University areas ensure integration and support of the University mission.
- Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation.
- Participates in relevant committees, task force, or other similar activities.
Required Qualifications
Work Experience:
- 5 years of similar administrative work experience. Education may be substituted on a year-for-year basis for the required work experience.
Education:
- Master's degree in a relevant field of study (accounting, business or life sciences)
- Work experience in Workday and the Huron Research Suite.
- Analytical Thinking Skills
- Organization Skills
- Customer Service Skills
- Time Management Skills
- Communication Skills
Resume
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Salary
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range: $60,800.00 - $91,200.00
Minimum
$60,800.00
Midpoint
$76,000.00
Maximum
$91,200.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Grant-Administrator---Research-Administration_JR010632 or go to https://careers.kumc.edu/ and search for position number JR010632.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscrimination
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