Salary: $62,733.00 - $84,136.00 Annually
Job Type: Classified - Full-time
Job Number: 7133-c-09/26
Closing: 10/16/2026 11:59 PM Pacific
Location: Tulare, CA
Department: Strong Workforce
Division:
General Description
Under the direction of an assigned supervisor, the Grant Program
Specialist / CTE Grants will perform a variety of specialized
complex administrative assistant duties for the coordination,
planning and implementation of the grant and to enable the program
to meets its goals
The successful candidate will have strong experience maintaining
budgets to include, working with financial statements, reconciling
accounts and statements.
3 year Grant Funded position.
This position is assigned to the Tulare College Center,
Full-Time 7:45 a.m. - 4:45 p.m., 12-months. Initial placement is
at
$62,733.
College of the Sequoias Community College District serves a
diverse community of learners and is a designated Hispanic Serving
Institution. COS provides a wide range of opportunities in
transfer, general education, career and technical programs for our
students. We are dedicated to recruiting employees who are
committed to helping a diverse population of students achieve their
educational goals. We seek candidates who exhibit an understanding
and commitment to the community college mission, and who have a
passion for student success.
Job Duties
Job duties of the Grant Program Specialist/CTE Grants:
- Organize and manage the day-to-day activities of an assigned
office to assure efficient and effective office operations;
coordinate communications; relieve the administrator of
administrative detail.
Process purchase orders and maintain budget; order, issue and
maintain department supplies, forms and equipment; receive, open
and route mail.
Maintain a variety of records, logs and student files including
those of a confidential nature; prepare periodic and special
reports and statistical data related to program activities and
effectiveness; develop flyers, letters and brochures for
promotional purposes as necessary.
Prepare correspondence and memoranda independently or from oral
instructions.
Greet office visitors and initiate and answer telephone calls;
screen and direct calls and visitors to appropriate personnel; take
messages as necessary.
Develop and distribute materials utilized in the grant; assist
program administrators to conduct workshops to program
students.
Plan and organize activities and programs to provide
information and assistance to students regarding grant
services.
Train and provide work direction to student assistants to help
with projects, including recruitment activities.
Keep abreast of educational and student support programs to
provide accurate and timely information about the grant.
Assist in securing academic counseling programs to aid in the
retention, placement or transition of students; provide information
and assistance to students in obtaining a variety of services
available including counseling and tutoring.
Monitor and maintain student centers; troubleshoot computer
programs used in center.
Plan, schedule and assist in the design and delivery of oral
presentations and workshops for high schools, students and
community groups.
Assist with the planning, coordinating and hosting of events on
campus and in the community for the overall marketing and
recruitment of the grant.
Assist with the planning, organizing and implementing of the
outreach component of the grant; identify and establish contacts
with high school, continuation high schools and community services
agencies; prepare and distribute information, applications and
other materials; and schedule campus visitations for possible
program participants.
Maintain regular contact with students receiving counseling
services; assist in the monitoring of academic progress and assist
in the resolution of scholastic and personal problems.
Communicate with counselors and staff at high schools and
community organizations and initiate and maintain positive
relationships with COS faculty members to coordinate referrals,
exchange information and provide quality services to program
students.
Utilize the District's integrated software in performing the
required duties of the position.
Perform related duties as assigned.
Qualifications
Minimum Qualifications (Education
& Experience):
Any combination equivalent to:
- Associate degree with coursework in business or related
field
- Three years increasingly responsible secretarial experience in
a position with public contact.
Desirable Qualifications:
- Strong Financial background
- Experience in bookkeeping and recordkeeping.
Licenses and Other Requirements:
- Valid Class III California driver's license.
- An incumbent must be insurable at the "standard rate" by the
employer's insurance carrier at all times while employed in this
classification the College of the Sequoias.
Working Conditions:
Environment
- Office environment.
- Constant interruptions.
- Drive vehicle from site to site to conduct business of the
College.
Physical Abilities
- Ability to communicate with students/employees/public.
- Ability to read documents.
- Ability to sit and stand for extended period of time.
- Ability to reach in all directions.
- Ability to lift boxes.
- Ability to operate office equipment.
Knowledge and Abilities
The hiring committee is seeking evidence of the following:
Knowledge of:
- Appropriate outside agencies and schools.
- College admission procedures.
- Record-keeping techniques.
- Scholarship and financial aid opportunities.
- Recruitment procedures and techniques.
- Oral and written communications skills.
- Interpersonal skills using tact, patience and courtesy.
- District organization, operations, policies and
objectives.
- Correct English usage, grammar, spelling punctuation and
vocabulary.
- Word processing, presentation and spreadsheet software.
- Telephone techniques and etiquette.
Ability to:
- Develop and coordinate a variety of programs and activities to
identify, recruit and retain grant students at a community
college.
- Assist in the preparation and delivery of oral
presentations.
- Establish rapport with disadvantaged high school students and
community members.
- Provide and coordinate a variety of services and activities to
assist students in their academic achievement and personal
growth.
- Communicate effectively both orally and in writing.
- Type 50 words net per minute from clear copy.
- Read, interpret, apply and explain rules, regulations, policies
and procedures.
- Work confidentially with discretion.
- Maintain records and prepare reports.
- Establish and maintain cooperative and effective working
relationships with others.
- Operate a computer and assigned software.
- Train and provide work direction to others.
Application Procedure
To be considered applicants must submit
ALL of the
following required material before or by the filing deadline:
- An online job application.
- Letter of interest which addresses how the applicant's
experience and/or education enables him/her to be able to perform
the job duties.
- Resume
- Unofficial copies of transcripts of college/university work.
Official transcripts are required upon employment.
Note: Applicants who have
completed college or university course work at an institution
outside of the United States that is not a post-secondary
institution accredited by an accreditation agency recognized by
either the US Department of Education or the Council on Higher
Education Accreditation (CHEA) must obtain a complete evaluation of
foreign transcripts, degrees, and other relevant documents by
either NACES or AICE.
Recruitment Analyst: Norma Chavez normach@cos.edu
The Sequoias Community College District is an equal
employment opportunity employer committed to prohibiting unlawful
discrimination, harassment, including sexual harassment,
intimidation, and bullying based on actual or perceived race or
ethnicity, color, creed, national origin, religion, sex or gender,
gender identity, gender expression, sexual orientation, physical
and/or mental disability, age, medical condition, genetic
condition, pregnancy, reproductive health decision making, marital
status, military or veteran status, or
ancestry.
College of the Sequoias does not sponsor H-1B
Visas
To apply, visit https://www.schooljobs.com/careers/cos/jobs/5487115/grant-program-specialist-cte-grants
COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL
OPPORTUNITY EMPLOYER: The College of the Sequoias Community College
District is committed to the principles of equal employment
opportunity. It is the District's policy to ensure that all
qualified applicants for employment and employees have full and
equal access to employment opportunity and are not subject to
discrimination in any program or activity of the District on the
basis of ethnic group identification, race, gender, color,
language, accent, citizenship status, ancestry national origin,
age, sex, religion, sexual orientation, transgender, parental
status, marital status, veteran status, physical or mental
disability or medical condition, or on the basis of these perceived
characteristics.
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